What are the responsibilities and job description for the Administrative Assistant / Receptionist position at Steele Adams Hosman?
Admin Asst / Receptionist
Location: Cottonwood Heights, UT
About the Firm
Steele Adams Hosman is a client‑focused personal injury practice dedicated to obtaining justice for individuals who have been harmed by the negligence of others. We pride ourselves on compassionate advocacy, meticulous case preparation, and trial excellence.
At Steele Adams Hosman, we live by six core values. A successful Receptionist will embody each of the following:
We are seeking an experienced receptionist / admin asst. to join our team! We will train you how to support our team’s unique efforts toward successful outcomes for our clients.
The ideal candidate is proactive, highly organized, and comfortable in a customer-service environment with familiarity of office technology / software.
Key Responsibilities
Location: Cottonwood Heights, UT
About the Firm
Steele Adams Hosman is a client‑focused personal injury practice dedicated to obtaining justice for individuals who have been harmed by the negligence of others. We pride ourselves on compassionate advocacy, meticulous case preparation, and trial excellence.
At Steele Adams Hosman, we live by six core values. A successful Receptionist will embody each of the following:
- Unconventional – You’re not afraid to be different or think outside the box when solving problems and preparing cases.
- Humility – You remain humble in your approach and are comfortable admitting mistakes so the team can quickly correct course.
- Grit – You have the fortitude to see things through, even when cases become complex or timelines tighten.
- Fight for Justice – You care deeply about achieving the right result for our clients and are willing to fight for it at every stage.
- Family – You treat clients and co‑workers with genuine care and respect, fostering a supportive, collaborative environment.
- Excellence – You strive for excellence in everything you do, from drafting pleadings to communicating with counsel and courts.
We are seeking an experienced receptionist / admin asst. to join our team! We will train you how to support our team’s unique efforts toward successful outcomes for our clients.
The ideal candidate is proactive, highly organized, and comfortable in a customer-service environment with familiarity of office technology / software.
Key Responsibilities
- Provide administrative support to the team.
- Assist with answering inquiries, scheduling, preparing documents, maintaining records, communicating with clients, and other duties as assigned.
- Create first drafts of documents and written materials for review and editing by others.
- Maintain confidentiality and discretion.
- Assist with keeping calendar appointments accurate and updated.
- Communicate effectively with both Spanish-speaking and English-speaking clients.
- Help maintain detailed case files and update the case‑management database (Clio/Needles or similar) with notes, tasks, and deadlines.
- Experience interacting directly with customers in both Spanish and English in similar role.
- Ability to learn new tasks quickly and ask questions when direction is not clear.
- Exceptional written and oral communication skills, with meticulous attention to detail.
- Ability to prioritize, multi‑task, and thrive under deadlines while maintaining professionalism and empathy.
- Willingness to use AI tools to assist in your work.
- Work on-site from 9a - 5p (not a hybrid or remote position). Punctuality and attendance is very important.
- Competitive pay rate commensurate with background and experience.
- Medical, dental, and vision insurance packages.
- 401(k) plan with employer match.
- Paid time off, sick leave, and firm holidays.
- Continuing legal education and professional development reimbursement.
- Performance‑based bonuses.
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