Operations & Talent Coordinator (Contract)

Company Description 

We're a stealth startup at the frontier of physical AI, building foundation models for robotics and training the world models that will power the next generation of thinking machines. Founded by veterans of the industrial AI frontier, we're a collective of elite researchers, engineers, and operational experts dedicated to advancing AI and robotic learning. Early-stage. Fast-paced. Hands-on. If you're a builder ready to make a real impact from day one, you've found the right place.

Role Description 

This role is a hybrid position responsible for both the daily efficiency of our physical workspace and the end-to-end recruitment process for our contract workforce. You will be the first point of contact for office vendors and potential candidates alike, requiring a high degree of discretion, organization, and communication agility.

Location: San Francisco, CA

Talent Acquisition & HR Administration:

• Full-Cycle Recruiting Support: Manage job postings across platforms (LinkedIn, etc.), conduct initial candidate screening, and coordinate interview schedules.
• Onboarding Orchestration: Facilitate the end-to-end onboarding process, including system setup (Slack, Deel, etc.), collecting compliance documentation, and ensuring all new hires are ready for their first shift.
• Process Documentation: Maintain and update the company’s onboarding and operations guides to ensure a seamless experience as we scale.
• Contractor Relations: Act as the primary point of contact for our contract workforce regarding scheduling, time tracking, and operational questions.

Office Management:

• Facilities Oversight: Act as the primary point of contact for property management, building maintenance, and security (including managing key card access and visitor protocols).
• Workspace Coordination: Ensure the office environment—including common areas, kitchens, and research labs—remains organized, functional, and well-stocked for a high-performance engineering team.
• Vendor & Logistics Management: Coordinate deliveries, manage office supply inventory, and oversee recurring service vendors (cleaning, internet, utilities).
• Operational Support: Support the team with ad-hoc administrative needs, such as coordinating team lunches, managing mail/packages, and assisting with travel or logistics for company events.
• Health & Safety: Maintain safety standards for the physical workspace, ensuring that operational equipment is stored appropriately and that all safety protocols are followed.

Qualifications

• Facilities & Operations Management: Proven experience managing office facilities, building vendors, procurement, and logistics. Demonstrated ability to maintain a safe, functional, and organized workspace.
• Talent Acquisition & HR: Hands-on experience with full-cycle recruiting, candidate screening, and onboarding. Proficient in modern HRIS and operational tools (e.g., Deel, 7shifts, Slack, Google Workspace).
• Core Administrative Competency: Strong organizational and clerical skills, including scheduling, documentation, data management, and executive support. Excellent professional communication and discretion in handling sensitive information.
• Versatility & Problem Solving: Demonstrated ability to manage competing priorities, switch contexts between HR and operational tasks, and proactively solve problems with minimal oversight.
• Background: High school diploma or equivalent required; prior experience in office administration or support roles is highly preferred.

Compensation

• Competitive Hourly Rate: $35 – $65 per hour, commensurate with experience and expertise in high-growth startup environments.
• Employment Type: Contract position; 3-6 month engagement with potential for longer term employment. Subject to change