Office Manager / Executive Admin

About the Company

We are a stealth-mode battery startup developing cutting-edge battery technology. Our mission is to revolutionize battery technology to accelerate the global transition to clean energy. By leveraging innovative materials, advanced manufacturing techniques, and next-generation energy storage architectures, we are building the future of sustainable energy.

Can’t find the company name? It’s not you, it’s us! We’re really excited about the potential of our technology, product, and mission, and have chosen to remain in stealth mode. If the job description piques your interest, please apply. If your skillset is aligned with what we’re looking for, the team will reach out to schedule your interview and tell you a bit more about us (ie. who we are).

About the Role

The Office Manager supports daily operations at the battery prototyping facility. This role is responsible for maintaining a professional, well-organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Manager serves as a key on-site resource to ensure smooth execution of day-to-day activities during both buildout and ongoing facility use.

What You’ll Do

Office Manager

• Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.
• Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.
• Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.
• Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.
• Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.
• Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).
• Provide basic administrative support as needed to site teams.

Executive Administrator

• Manage complex calendars, schedule meetings across multiple time zones & stakeholders
• Serve as a gatekeeper and point of contact for internal and external communications
• Prepare and organize materials for meetings, presentations, and reports
• Manage expense reporting, invoice processing, and basic budget tracking
• Maintain and organize confidential documents, records, and customer information
• Proactively identify administrative needs and improve processes to increase efficiency

Who You Are

• 2 years in an administrative or operational support role
• 3 years in an executive support role function
• Exceptional skills in organization, time management, and attention to detail.
• Clear and professional communication
• Able to work independently in a dynamic and evolving environment
• Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)
• Must have reliable transportation for inter-office travel

Physical Demands

• Move, transport, and position packages and office supplies weighing up to approximately 30 pounds on a regular basis.
• Maintain a stationary seated position at a desk for 50% of working time.
• Move between work areas, offices, or lab spaces as needed.

Location Expectations

This position is expected to be in office 5 days per week between the hours of 8am - 5pm PT. This role will work both in our Fremont and San Jose offices.

Expected Compensation

Base Salary Range: $90,000 - $126,000

Base salary is determined based on many factors such as: market rate, candidate experience, interview performance, and geographic location.

We are an equal opportunity employer and we do not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.