Deputy Clerk II

MAKE A DIFFERENCE THROUGH PRECISION, SERVICE, AND JUSTICE

The Clerk of Courts plays a vital role in ensuring the justice system functions fairly, efficiently, and accurately. If you take pride in accuracy, organization, and dependable work – and want a career where your attention to detail truly matters – this position offers meaningful work in a fast-paced, professional, and variable environment.

Every case depends on accurate documentation and careful recordkeeping. In this position, your work helps ensure that hearings occur as scheduled, legal documents are properly processed, and official court records remain complete and reliable. The ability to focus, verify information, and maintain consistency in a fast-paced environment is essential.

This position also offers the opportunity to build valuable experience within the legal and public service fields while working alongside professionals dedicated to upholding the law and serving the community.

WHY THIS ROLE MATTERS

Court records and legal documents must be correct, complete, and timely. In this role, your careful work directly supports due process, public trust, and the fair administration of justice. Every entry, filing and document you handle contributes to outcomes that affect real people. Because courts rely heavily on precise information, strong attention to detail and a commitment to accuracy are essential. Your work ensures that judges, attorneys, and the public can rely on the integrity of official court records.

WHAT YOU WILL DO

We are looking for a reliable, detail-oriented professional who values accuracy and consistency. Successful candidates are organized, meet deadlines, follow established procedures, and communicate respectfully with a wide range of people. You will balance independent work with teamwork in a fast-paced but structured environment while maintaining high standards of professionalism and confidentiality.

SOME ESSENTIAL RESPONSIBILITIES

You will thrive in this position by performing the following duties with care and precision:

• Accurately maintaining and updating CCAP database, documenting case activity such as litigant information, hearing Minutes, motions, objections, and scheduling details
• Prepare, process, and verify legal documents including bonds, warrants, subpoenas, judgment of convictions, default judgments, license revocations and other court orders
• Prepare courtrooms and coordinate court appearances, including use of technology and administering oaths to witnesses
• File, enter, record, and preserve official court records in accordance with legal and procedural requirements
• Provide professional, courteous, and accurate customer service to the public and justice system partners
• Maintain confidentiality and a high standard of accuracy in all work

WHAT WE’RE LOOKING FOR

• Strong attention to detail and commitment to accuracy
• Dependability and effective time-management skills
• Ability to follow procedures while adapting to changing priorities
• Professional communication and customer service skills
• Critical thinking and sound judgement
• Initiative, flexibility, and willingness to learn

$21.06 - $23.30

• This position requires limited travel and normal office hours will be between 8:00 am - 4:30 pm.
• Criminal and educational background checks are required.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
• While performing the duties of this position, the employee is regularly required to sit; use hands to finger, grasp, handle, or feel; reach with hands and arms and talk or hear.
• The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
• Lifting, moving, pushing or pulling up to 10 pounds does not generally occur, but may occur when lifting boxes, books or paper. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus, distance vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this position, the employee is not regularly exposed to adverse conditions. The noise level in the work environment is usually moderate.

Required Qualifications:

• High school diploma or equivalent with one-year related experience; or an equivalent combination of education and experience

Preferred Qualifications:

• Associate’s degree with two years’ experience
• Prior experience in a legal, court, or records-management environment

For a full job description and link to apply online, please visit the County’s web site at https://apps.jeffersoncountywi.gov/jc/job/detail/1624_Deputy Clerk II.

Jefferson County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applications will be accepted until position is filled.