Deputy Clerk

The Deputy Clerk performs a wide variety of tasks within the Clerk’s office, such as agenda/minutes administration, election administration, records management, public notices, municipal code, licenses, and permits. Works closely with the Village’s Department Heads on routine tasks. In the absence of the Village Clerk, the Deputy Clerk may be granted the same powers and duties provided in Wisconsin Statute 61.25.

Position Accountability

General day-to-day supervision, administrative direction, and performance evaluation shall be received from the Village Clerk.

Supervision Exercised

None

Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Clerk’s Office

• First point of contact for residents at Village Hall.
• Provides customer service to both internal and external stakeholders.
• Performs the statutory duties of the Village Clerk as needed.
• Posts board, committee, and commission agendas and minutes.
• Maintains board, committee, and commission records.
• Assists in website and calendar updates.
• Processes various licenses and permits.
• Responds to Freedom of Information Act (FOIA) requests.
• Assists with election processes.
• Assists the Village clerk in the organization and filing of village records.
• Notarize documents and issue oaths of office upon request.
• Assists the Financial Specialist and Administrative Assistant as needed.
• Works with and provides advice to the Youth Apprentices.

Miscellaneous Duties

• Perform the opening and closing duties of Village Hall as needed.
• Process incoming and outgoing mail.
• Sorts and inputs village-wide invoices for payment.
• Attend continuing education training as requested.
• Perform general administrative/clerical duties as required.

Skills

• Ability to manage competing priorities and adept at seamless task-switching.
• Ability to work closely with the public, residents, and appointed/elected officials.
• Ability to access, input and retrieve information from a computer terminal utilizing necessary software programs.
• Ability to respond effectively in verbal and written forms to requests for information.
• Knowledge of office equipment such as phones, copiers, and calculators.
• Knowledge of office practices and the ability to keep clear and concise records.
• Ability to manage reactions appropriately with the public, community stakeholders, appointed officials, and elected officials.
• Ability to multitask in a dynamic office environment.
• Ability to calculate, compare, edit, evaluate, interpret, organize, consult, analyze, plan, design, document, specify, coordinate, implement, present, and manage.
• Ability to react to change productively and to handle other tasks as assigned.

Education and Experience

• A minimum of a high school diploma, or equivalent, supplemented by college, business courses, or training that provides the required knowledge and skills.
• Basic computer skills required; Word and Excel proficiency encouraged.

Pay: $41,600.00 - $44,408.00 per year

Benefits:

• Bereavement leave
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person

Salary : $41,600 - $44,408