Videoconference Coordinator LTE (part time)

Winnebago Mental Health Institute (WMHI) within DHS is recruiting to fill two (2) Limited Term Employment (LTE) Videoconference Coordinator positions. WMHI is a psychiatric hospital providing quality mental health services to children, adolescents, and adults.

WMHI is a part of the Department of Health Services (DHS), Division of Care and Treatment Services (DCTS) and is a psychiatric hospital providing quality mental health services to children, adolescents, and adults.

These positions will work AM and PM shifts between 8:00 AM and 4:30 PM, Monday through Friday. Number of days per week is flexible, with a minimum of 40 hours every two weeks.

Review information about Limited Term Employment (LTE) with the State of Wisconsin here.

Note that:

• LTE positions are not civil service classified positions, do not give any rights to a permanent civil service classified position, and do not lead to permanent status.
• Wisconsin residency is required for LTE positions.
• No more than 1039 hours may be worked within a 12-month period.

As the Videoconferencing Coordinator, you will be responsible for scheduling and facilitating video court hearings and evaluations campus-wide. Responsibilities include:

• Assisting with clerical work as needed.
• Providing receptionist services in treatment buildings.
• Performing patient registrations and accessing patient records through the electronic health record (EHR) system.
• Preparing various reports and correspondence including legal documents.
• Providing administrative support to staff.

The starting pay is $21.05 per hour.

This position is classified as an Office Operations Associate and is in pay schedule and range 02/10.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to complete a pre-employment health assessment including a TB screen prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Minimally qualified applicants will have all the following:

• Experience using a computer or tablet (such as iPad, etc.) to use software programs like Zoom, Microsoft Teams, and Microsoft Outlook.
• Experience providing customer service in a professional or business setting (e.g., answering questions/inquiries, resolving complaints, etc.).

For a guide on developing your resume and what should be included, click here.

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs.
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Allyvia Vang in Human Resources at allyviam.vang@dhs.wisconsin.gov.

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

The deadline to apply is 07/13/26 by 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.