What are the responsibilities and job description for the Office Assistant 2 - Environmental Protection - Kanawha Co. position at State of West Virginia?
Nature of Work
West Virginia Department of Environmental Protection
Executive Office; Business Operations; Administration
Office Location: 601 57th Street, Southeast, Charleston, WV 25304
This position is classified exempt; therefore, is available to any applicant who meets the minimum requirements and/or special requirements or areas of assignment.
Selected candidate for this position will be subject to a background check.
We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.
Click here for more information on benefits
If you want to be a part of this innovative team, apply today.
The Employee will be assigned to the Business Operations Office (BOO), Administrative Services Section and will be responsible for the day to day operation of the DEP Mailroom in the Kanawha City Headquarters.
Duties
IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.
ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S. mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Two years of full-time or equivalent part-time paid experience in routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
01
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
- This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. ***
West Virginia Department of Environmental Protection
Executive Office; Business Operations; Administration
Office Location: 601 57th Street, Southeast, Charleston, WV 25304
This position is classified exempt; therefore, is available to any applicant who meets the minimum requirements and/or special requirements or areas of assignment.
Selected candidate for this position will be subject to a background check.
We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.
Click here for more information on benefits
If you want to be a part of this innovative team, apply today.
The Employee will be assigned to the Business Operations Office (BOO), Administrative Services Section and will be responsible for the day to day operation of the DEP Mailroom in the Kanawha City Headquarters.
Duties
- The employee will assist the agency mail runner with pickup and delivery of mail and checks for the Department of Environmental Protection, Public Employees Insurance Agency and the Real Estate Division and the Consolidated Public Retirement Board, which includes one trip daily to central mail and the Capitol Complex and various other agencies in and around the Charleston area and other pickups/deliveries as needed.
- The employee will be responsible for shipping and receiving packages from various carriers and logging the received packages in the computerized tracking system.
- They will be required to use the tracking system to research missing or mis-delivered packages.
- They will also be the primary point of contact and support for the building’s copy machines and printers. The employee will provide service as necessary and inventory toner for order. They will also place service calls with the contracted vendor for copy machines when required.
- This employee will serve as the inventory coordinator for all office locations of the Division of Air Quality. Assisting the Agency Inventory Coordinator in the annual physical inventory and completing routine inventory transfer, addition, and surplus paperwork for the division’s staff.
- They will serve as a Primary Floor Marshal for their section and provide safety services to employees in the event of an emergency.
- The employee will perform additional clerical duties as required and/or assigned.
- Employee will work with the Administrative Services staff performing clerical duties such as, copying, scanning, filing electronic files in Application Extender, data entry, emails, and other clerical duties as assigned.
- The Employee will provide additional mailroom coverage when the mail runner is out sick or on scheduled leave they will need to adjust normal work hours when providing additional coverage in the mail room which must be staffed from 8:00 A.M. - 5:00 P.M.
- Regular attendance is essential to this position.
- Employee must be a self-motivated individual who takes ownership of their job and its responsibilities.
- Successful candidate must be able to lift at least 50lbs.
- A valid WV driver’s license
- Successfully pass a background check
- Ability to drive in adverse weather conditions
- Qualifying applicants will be required to complete an internet based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
- The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter or as needed.
- Employees involved with specific DEP programs subject to the surface mining control and reclamation act (SMCRA) of 1977 must file prior to final appointment and annually thereafter, a statement of employment and financial interest (OSM23).
IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.
ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S. mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Two years of full-time or equivalent part-time paid experience in routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
- *Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.**
01
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
- I consent to the above statement.
- Required Question
