What are the responsibilities and job description for the Office Assistant 2 DHS - DCR - Parole Services - Berkeley Co. position at State of West Virginia?
Nature of Work
Under general supervision of the regional director, performs full performance level interpretation and application of office procedures, rules, and regulations for the Division of Corrections and Rehabilitation's Parole Office. Performs tasks requiring interpretation and adaptation of office procedures as the predominant portion of the job. Duties require an ability to apply job knowledge or a specific skill to a variety of related tasks requiring multiple steps or decisions. Typing of all correspondence for parole officers, uploading documents into OIS and tracking assignments within Region 7, answering phones, filing, opening and distributing mail. Performs related work as required.
This position will be working from the Martinsburg Office.
County: Berkeley
Vacancies: 1
Click The APPLY Link To Apply Online.
Instructions To Applicant
You must submit an application for each position of interest.
Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.
If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov
If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.
If you would like to be notified of jobs of this nature or in other categories, please complete our Job Interest Card
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Two years of full-time or equivalent part-time paid experience in routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
01
The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume. How do you qualify for this job title?
In order to qualify for this job title, you must have at least two (2) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of two (2) years. Examples of qualifying routine office work include but are not limited to the following job duties: Answering the telephone Greeting customers/visitors to exchange information Filing Receiving, sorting and distributing mail Operating computers, office equipment and various software programs Typing a variety of documents Collecting, receipting, counting and depositing money Posting information such as payroll Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852. After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question. How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
Please provide details of your education, starting with your highest level attained. For each entry, include the degree/certificate earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following formats as a guide:
05
Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
06
Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. If you answered YES to the above question, please put NONE.
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WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted. Degrees earned outside of the United States MUST be evaluated for United States equivalency by an organization approved by the National Association of Credential Evaluation Services (N.A.C.E.S.) or the Association of International Credential Evaluators (A.I.C.E.). Additional information is available at: https://www.naces.org.members and: http://aice-eval.org/ Please attach each document only once. You do not have to attach it every time you apply online, as we will keep a secure copy attached to your online account. I have read and understand these instructions and have not attached any of the unaccepted documents.
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
Under general supervision of the regional director, performs full performance level interpretation and application of office procedures, rules, and regulations for the Division of Corrections and Rehabilitation's Parole Office. Performs tasks requiring interpretation and adaptation of office procedures as the predominant portion of the job. Duties require an ability to apply job knowledge or a specific skill to a variety of related tasks requiring multiple steps or decisions. Typing of all correspondence for parole officers, uploading documents into OIS and tracking assignments within Region 7, answering phones, filing, opening and distributing mail. Performs related work as required.
This position will be working from the Martinsburg Office.
County: Berkeley
Vacancies: 1
Click The APPLY Link To Apply Online.
Instructions To Applicant
You must submit an application for each position of interest.
Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.
If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov
If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.
If you would like to be notified of jobs of this nature or in other categories, please complete our Job Interest Card
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Two years of full-time or equivalent part-time paid experience in routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
- Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
01
The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume. How do you qualify for this job title?
- I have graduated from a standard high school or the equivalent AND have at least two (2) years of full-time or equivalent part-time paid experience in routine office work.
- I have graduated from a standard high school or the equivalent AND have at least sixty (60) semester hours from an accredited college or university.
- I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least two (2) years.
- I do not meet any of the above training and experience requirements. Please do not apply.
In order to qualify for this job title, you must have at least two (2) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of two (2) years. Examples of qualifying routine office work include but are not limited to the following job duties: Answering the telephone Greeting customers/visitors to exchange information Filing Receiving, sorting and distributing mail Operating computers, office equipment and various software programs Typing a variety of documents Collecting, receipting, counting and depositing money Posting information such as payroll Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852. After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question. How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?
- I have less than two (2) years of routine office work experience & college, business school, or vocational education combined. Please do not apply.
- I have a total of two (2) to less than four (4) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of four (4) to less than six (6) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of six (6) to less than eight (8) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of eight (8) to less than ten (10) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of ten (10) or more years of routine office work experience & college, business school, or vocational education combined.
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
- Yes
- No
Please provide details of your education, starting with your highest level attained. For each entry, include the degree/certificate earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following formats as a guide:
- Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
- Partial Credit: 36 semester hours Spring 2021–Fall 2021 Marshall University
- Vocational: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
- Licensure/Certification: West Virginia Professional Engineering License 2024
05
Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
06
Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
- Yes
- No
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. If you answered YES to the above question, please put NONE.
08
WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted. Degrees earned outside of the United States MUST be evaluated for United States equivalency by an organization approved by the National Association of Credential Evaluation Services (N.A.C.E.S.) or the Association of International Credential Evaluators (A.I.C.E.). Additional information is available at: https://www.naces.org.members and: http://aice-eval.org/ Please attach each document only once. You do not have to attach it every time you apply online, as we will keep a secure copy attached to your online account. I have read and understand these instructions and have not attached any of the unaccepted documents.
- Yes
- No
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
- I consent to the above statement.
- Required Question