What are the responsibilities and job description for the Administrative Assistant 3: Auburn/Hybrid position at State of Washington Employment Security Department?
Description
This position is expected to work a hybrid schedule, with one day of telework and four days at the WorkSource office in Auburn. Final schedule will be determined by the supervisor.
The duty station for this position is in King County therefore it is eligible to receive an extra 5% King County premium pay.
The ideal candidate for this Administrative Assistant 3 position is capable of performing administrative functions, providing coordinated support, developing office processes and procedures, arranging staff travel and training, preparing correspondence, and acting as a telecommunications and technical support liaison.
They will also be excellent at coordinating personnel recruitment, tracking performance evaluation schedules, maintaining time sheets and leave requests, and providing fiscal administrative support. This includes supporting budget preparation, monitoring expenditures, verifying financial records, and managing equipment and supplies. The candidate should be highly organized, detail-oriented, proactive in their duties, with excellent communication skills.
Duties
Perform administrative functions and provide coordinated support. This includes:
- Provide back up for staff when necessary; assist with additional activities (i.e., special assignments, committee work, recognition activities, etc.).
- Assist in developing and implementing office processes and procedures (including ESP network access, building access, IT Remedy tickets)
- Arrange staff travel and training; maintain supporting documentation. Generate activity schedules; schedule events in facility.
Provide personnel and payroll administrative support. This includes
- Coordinates personnel issues such as recruitment, selection appointment, and promotion.
- Track and monitor performance evaluation schedules
- Review and inform supervisors of updated and new policies or procedures; manage performance notices and annual reviews.
Provide fiscal administrative support; maintain equipment and supplies. This includes:
- Support budget preparation; process research, monitor and track expenditures; review, process and verify program documents and financial records.
- Monitor equipment and supply needs; prepare estimates; place orders; receive and stock inventory. Track surplus and transfer of equipment.
Qualifications
- 4 years equivalent education/experience as noted below
- High school diploma or equivalent AND 3 years of clerical, office or administrative experience
- Associate’s degree in business administration, public administration, or a closely related field may substitute for experience.
- OR 1 year of experience as an Administrative Assistant 2
- OR 2 years as an Administrative Assistant 1
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
The required experience includes:
- Budgeting & Cost Management: Ability to evaluate costs, approve purchases, and develop cost estimates
- Budget Preparation & Monitoring: Ability to prepare budgets, develop estimates, and monitor expenditures
- Standards & Procedures Development: Ability to create and enforce standards and procedures
- Representation & Liaison: Ability to act as the primary contact and represent management
- Report & Proposal Preparation: Ability to prepare detailed reports and proposals
- Personnel Coordination: Ability to manage recruitment, selection, and promotion processes
- Word Processing: Formats and automates text; Data Management – Organizes and integrates content; File Handling – Manages uploads/downloads securely; Editing & Formatting – Structures documents professionally; Problem-Solving – Troubleshoots issues and adapts content
Special Requirements/Conditions of Employment:
- Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.
Please submit your Cover Letter and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.
Supplemental Information
Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.
Opportunity for All
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Caleb Baldwin or at 253-306-2999 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
**This Organization Participates in E-Verify**
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $48,048 - $64,512