What are the responsibilities and job description for the Administrative Services Coordinator II position at State of Vermont?
Overview
Administrative duties in a very busy Probation & Parole office. Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates.
Work is performed under the general supervision of an administrative superior. Coordinates support and office functions. May supervise clerical staff. Interprets rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Assists administrators with personnel administration issues and problems. Assists administrators in the preparation of personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. May resolve personnel problems in the office. Represents office at meetings and seminars. Keeps time and attendance records. Monitors budget and make recommendations and requests regarding needs. Prepares and maintains office records and reports. May prepare the office budget. Answers routine correspondence as required. Performs related duties as required.
Work is performed in a standard office setting.
Who May Apply
This position, Administrative Services Coordinator II (Job Requisition #53828), is open to all State employees and external applicants.
If you would like more information about this position, please contact Kat.Tkaczyk@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
Environmental Factors
Work is performed in a standard office setting.
Minimum Qualifications
High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.
OR
One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.
OR
Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
OR
Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
OR
One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.
NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
DOC PREA (Prison Rape Elimination Act) Requirements
In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information. Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse. By submitting this online job application, you certify all information furnished is true and complete. The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.
Conviction History Requirements
Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment. You may access the application and corresponding documents by clicking here. Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
Administrative duties in a very busy Probation & Parole office. Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates.
Work is performed under the general supervision of an administrative superior. Coordinates support and office functions. May supervise clerical staff. Interprets rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Assists administrators with personnel administration issues and problems. Assists administrators in the preparation of personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. May resolve personnel problems in the office. Represents office at meetings and seminars. Keeps time and attendance records. Monitors budget and make recommendations and requests regarding needs. Prepares and maintains office records and reports. May prepare the office budget. Answers routine correspondence as required. Performs related duties as required.
Work is performed in a standard office setting.
Who May Apply
This position, Administrative Services Coordinator II (Job Requisition #53828), is open to all State employees and external applicants.
If you would like more information about this position, please contact Kat.Tkaczyk@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
Environmental Factors
Work is performed in a standard office setting.
Minimum Qualifications
High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.
OR
One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.
OR
Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
OR
Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
OR
One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.
NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
DOC PREA (Prison Rape Elimination Act) Requirements
In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information. Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse. By submitting this online job application, you certify all information furnished is true and complete. The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.
Conviction History Requirements
Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment. You may access the application and corresponding documents by clicking here. Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
