What are the responsibilities and job description for the JJYS Office Specialist I-Millcreek Youth Center position at State of Utah?
JJYS Office Specialist I -Millcreek Youth Center
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!
Roles and Responsibilities
- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Work with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Provide customer service when clients, family or community partners come in
- Attend meetings and take minutes
- Perform data entry
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
- Provide administrative support
- Work with families and youth
- Maintain supply inventory and assist in purchasing supplies
- General office cleaning
- Maintain schedules
- Prepare and process documents
- Maintain files and record keeping systems
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
- Works independently and is able to use sound judgment.
- Has at least one year of work-related experience doing office support/basic accounting functions.
- Has excellent communication and customer service skills.
- Has attention to detail when reviewing documents and entering data.
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting.
- Has general knowledge of office equipment.
- Has a valid Utah driver's license
Preference
May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services.
May be given to candidates who are 19 years of age
May be given to candidates who have a Utah driver's license
Why You Should Join Our Team
Employees within Juvenile Justice and Youth Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that we provide support and guidance to youth while they are transitioning into adulthood.
The Agency
The Department of Health and Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Has a valid Utah drivers license.
- Will need to complete the defensive driver training course online in order to drive a state vehicle.
Salary : $15