What are the responsibilities and job description for the Executive Secretary position at State of Utah?
The Department of Health and Human Services is looking for a highly skilled and motivated individual to fill an Executive Secretary role for the Office of Early Childhood. This position provides administrative support to the Office Director, management, and office staff."
FT / PT Status – Full-Time Salary – $$15.93 - $$25.27 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Ashlee Adams | ashleeadams@utah.gov | 801-538-4235 Application Deadline – 4/5/2026
Key Responsibilities
Key responsibilities and day to day responsibilities of this position:
Minimum or "day-one" qualifications:
Location –
195 North 1950 West
Salt Lake City, Utah, 84116
United States
Background Check Required – Yes
Drug Test Required – No
Schedule Code – TL - Time limited
Why You Should Join Our Team
Benefits
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include:
The Division of Family Health partners with individuals, families, and communities to improve health, safety, and quality of life through education, prevention, screening, assessment, monitoring, and interventions.
We serve the Maternal and Child Health (MCH) population of women and individuals who are pregnant or have given birth, infants, children, adolescents, young adults, fathers or other caregivers, and children and youth with special health care needs (CYSHCN).
EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.
FT / PT Status – Full-Time Salary – $$15.93 - $$25.27 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Ashlee Adams | ashleeadams@utah.gov | 801-538-4235 Application Deadline – 4/5/2026
Key Responsibilities
Key responsibilities and day to day responsibilities of this position:
- Coordinating and scheduling projects and/or activities
- Supporting the Office Director and team with administrative duties and functions
- Supporting the Division of Family Health and collaborating with the Offices under this Division
- Creating and editing written materials, including word documents, spreadsheets, PowerPoint presentations, etc.
- Participating as a member, or acting as a facilitator on committees, workgroups, subcommittees or special task forces
- Acting as a liaison between the Office of Early Childhood and other agencies, work units, organizations, etc.
- Coordinating/scheduling meeting or conference rooms and making arrangements for speakers, meals, equipment, etc.
- Maintaining calendars, scheduling and coordinating appointments and travel arrangements
- Performing routine accounting duties; and tracking legislation or other current events
- Completing any necessary purchase and/or procurement requests for the Office or Division
Minimum or "day-one" qualifications:
- Proficiency in recording, writing minutes and correspondence
- Proficient with Google and Microsoft office suites and calendar experience
- Confidence and competence in Excel and or other spreadsheet programs
- Ability to type at 60 words per minute
- Confidence and competence in Excel and or other spreadsheet programs
- Experience using databases, computer programs and systems
- Ability to present and set up meeting information in an organized and professional manner
- Ability to communicate information and ideas in an organized manner, clearly, concisely, verbally, and in writing
- Experience with ordering office supplies and equipment
- Experience setting up audio and video equipment for conferences and/or council meetings
- Knowledge of community resources and ability to refer to those contacts
- Experience working and coordinating with the public
- Experience of an office assistant
- Proficiency in use of computers, office equipment, and technology
- Excellent organizing, filing, record management, daily operation and execution skills
- Attentive, prompt, and responsive to due dates and deadlines and customer service
- Ability to multi-task and manage multiple projects simultaneously
- Extensive knowledge of Public Meeting law and rules
- Extensive knowledge of procurement laws, policies and procedures
- Knowledge of Utah's early childhood system
- Familiarity with federal grant funding
Location –
195 North 1950 West
Salt Lake City, Utah, 84116
United States
Background Check Required – Yes
Drug Test Required – No
Schedule Code – TL - Time limited
Why You Should Join Our Team
Benefits
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include:
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
The Division of Family Health partners with individuals, families, and communities to improve health, safety, and quality of life through education, prevention, screening, assessment, monitoring, and interventions.
We serve the Maternal and Child Health (MCH) population of women and individuals who are pregnant or have given birth, infants, children, adolescents, young adults, fathers or other caregivers, and children and youth with special health care needs (CYSHCN).
EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.
Salary : $16 - $25