What are the responsibilities and job description for the Records Management Officer - 20085743 position at State of Ohio Jobs?
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Organization: Natural Resources
Agency Contact Name and Information: stephanie.sweazy@dnr.ohio.gov, 614-265-6918
Work Location:
2045 Morse Road, ODNR Main
Columbus, Ohio, 43229
United States
2045 Morse Road, ODNR Main
Columbus, Ohio, 43229
United States
Compensation: $22.59/hr
Schedule: Permanent - Full Time
Work Hours: 8am-5pm M-F Subject to Change
Classified Indicator: Classified
Union: OCSEA
Primary Job Skill: Records Management
Who We Are
Did you know Ohio operates 76 state parks, manages over 750,000 acres of diverse wildlife land and more than 2 million acres of water? That’s just the tip of the iceberg of what we do at the Ohio Department of Natural Resources (ODNR) as we seek to ensure a balance between wise use and protection of our natural resources for the benefit of all!
Across our 12 divisions and support services, we employ office staff, law enforcement officers, geologists, biologists, engineers, attorneys, communicators, managers, and so much more. Whatever your passion, we likely have a position to fit it and pathways for advancement!
Working at ODNR is a special experience. Our employees are afforded opportunities to participate in public events at parks, nature preserves, wildlife areas, and annually at the Natural Resources Park at the Ohio State Fair! Our central office campus at Fountain Square is like an oasis on Morse Road with private, secured, free onsite parking, wildlife, a walking path, and natural areas including a small prairie and wetland. We routinely have Lunch and Learn events at our Assembly Center which are streamed on Teams Live as are monthly updates with our Director.
Across our 12 divisions and support services, we employ office staff, law enforcement officers, geologists, biologists, engineers, attorneys, communicators, managers, and so much more. Whatever your passion, we likely have a position to fit it and pathways for advancement!
Working at ODNR is a special experience. Our employees are afforded opportunities to participate in public events at parks, nature preserves, wildlife areas, and annually at the Natural Resources Park at the Ohio State Fair! Our central office campus at Fountain Square is like an oasis on Morse Road with private, secured, free onsite parking, wildlife, a walking path, and natural areas including a small prairie and wetland. We routinely have Lunch and Learn events at our Assembly Center which are streamed on Teams Live as are monthly updates with our Director.
What You'll Do
We are seeking energetic, passionate people who enjoy the outdoors and want to play a key role for the position of Records Management Officer within the Division of Oil & Gas Resources Management, headquartered at Fountain Square Central Office in Franklin County. The address is 2045 Morse Road, Columbus, Ohio 43229. To learn more about the Division of Oil & Gas Resources Management please visit Division of Oil & Gas | Ohio Department of Natural Resources.
What you will do…
Starting hourly pay of $22.59/hr with multiple pay increases over your first 5.5 years of service, with an end salary of $26.64/hr.
What you will do…
- Independently and collaboratively manages system of data collection & records maintenance for the Division of Oil and Gas
- Uses computer acumen, skills, systems, and programs to prepare, organize, inventory, digitize and index documents
- Responds to inquiries and requests for information/records
- Ensures all documents required are complete and accurate and receive a retention schedule period based upon their administrative, legal & fiscal value
- Communicates with various departments within the Division for the purpose of obtaining & distributing information and carrying out records maintenance responsibilities
- Maintains and updates Division records by scanning and importing documents through division specific computer systems (e.g., Relationally Integrated Computer System [RICS] and OnBase)
- Researches documents to index records to appropriate document groups and types and identify and accurately enter data into keyword fields in document management systems
- Gains knowledge and experience in records management to provide guidance regarding records management procedures & records retention schedules
- Performs related administrative & clerical duties
- Transports documents to/from Division central office and statewide field locations
Starting hourly pay of $22.59/hr with multiple pay increases over your first 5.5 years of service, with an end salary of $26.64/hr.
There may also be cost of living adjustments (COLA) applied. Longevity pay supplements begin after five (5) years of state service. For more details, refer to the OCSEA pay range schedule & longevity rates OCSEA Employees | Department of Administrative Services
Additional Information
Application Requirements:
Please ensure your online application clearly indicates how you meet minimum qualifications (MQs). Transcripts are required for all coursework, degrees or educational accomplishments claimed on the application. Applicants must submit a transcript (can be unofficial until point of selection) by the posting deadline (attach in the Additional Attachments section of the application submission Step 1). Should you have issues attaching, please email to: hr@dnr.ohio.gov. “See resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be supported by the work experience/education sections of the application. Applications that fail to demonstrate how they meet minimum qualifications will not be considered.
To request a reasonable accommodation due to a disability please contact Mohammad Yakubu, EEO Regional/Program Administrator at 614-265-6992 or mohammad.yakubu@dnr.ohio.gov.
Effective July 1, 2015 applicants must apply online for positions at all state agencies except the Department of Developmental Disabilities (DODD).
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
STATUS OF POSTED POSITIONS: Applicants can view the status of this position by logging into their Ohio Hiring Management System [OHMS] user profile at careers.ohio.gov, and selecting "My Profile".
NOTES:
Bargaining unit applicants will be given consideration for applicable positions, pursuant to collective bargaining agreement.
Selection devices, proficiency testing and/or assessments may be used to determine if an applicant meets and is proficient in the minimum qualifications for this position. If you are applying for the same classification within a six month period, your previous score from the selection instrument (interview, proficiency test and/or assessment) may be carried forward for consideration.
Please do not upload attachments that have an anomaly or are password protected.
Why Work for the State of Ohio:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications:
Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages AND 1 course or 3 mos. exp. in records management AND 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.
Job Skills: Records Management, Clerical & Data Entry, Analyzation
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Records Management, Clerical & Data Entry, Analyzation
ADA Statement:
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace:
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Salary : $23 - $27