Office Assistant 2, Calculations (NY HELPS)

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Holding primary responsibility for the clerical functions of the department, this position is expected to process vendor and travel payments timely through the Jaggaer e-Procurement System and the SUNY Financial Management System (FMS) for compliance with NYS, SUNY, and campus payment requirements. Tasks include monitoring and correcting daily errors for all payments, reviewing travel authorizations and travel vouchers, auditing procurement, travel, and NET card statements, processing Refunds of Appropriation and Journal Transfers. Responsibilities also include filing, scanning, faxing, emailing and answering phones; reviewing and assisting in the updating of applicable policies and procedures; assisting with fiscal year close-out; and the recording and entry of property control asset information into applicable data systems. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity minded policies, programs, and practices.

The minimum qualifications required for this vacancy. Minimum Qualifications -Must be eligible for permanent appointment to this title pursuant to civil service law-A demonstrated ability to work effectively and collegially with a variety of individuals-Effective communication skills, written and verbalFor those currently on a civil service list: If you receive an emailed canvass letter, you must respond interested and complete an online application to be considered.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.Minimum Qualifications for applicants not currently civil service eligible for the title: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Additional comments regarding the vacancy. Additional Comments This position serves in Procurement Services, which supports the purchasing and payment needs of SUNY Plattsburgh. We are part of the Administration & Finance division which provides essential services to our campus, local, state, federal and international customers. We are responsible for human, physical, financial and technical resources. As professionals, we navigate systems in a collaborative and sensitive way to assist the University in achieving its educational mission. The expected shift for this position is Monday – Friday, 8:00 a.m. to 4:00 p.m.If a canvass letter is emailed, you must respond interested and complete an online application to be considered. Please include a complete application. A resume is also strongly encouraged. Additional information may be requested at a later step in the process. Employees required to drive as part of their employment responsibilities must supply University Police with a copy of their driver’s license for a review of their driving record and authorization to drive.Important Notes for those appointed under NY HELPS: Employees will have all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.