What are the responsibilities and job description for the Procurement Card Program Administrator (CYFD/ASD #7106) position at State of New Mexico?
Posting Details
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position is responsible for ensuring that CYFD purchase requests for tangible personal property and services adhere to New Mexico State Procurement Code, Procurement Rules and Regulations, Model for Accounting Practices, and all other state or federal laws, rules or regulations including applicable federal grant awards.
How does it get done?
Audit purchase requisitions submitted by CYFD division personnel for adequate descriptions, attachments, procurement methods, accounting codes and approvals, ensuring purchases are procured properly according to state statutes and internal policies
Convert approved purchase requisitions into purchase orders and submit for approval;
Provide guidance to agency personnel in the field who may have questions regarding protocol via telephone calls, email correspondence, or in person;
Prioritize purchase requests according to urgency and process within one business day of being assigned;
Assist with various functions of the Agency's P-Card Program as needed;
Track monthly purchase orders and communicate concerns with Purchasing Team and division personnel;
Close purchase orders monthly as needed.
Who are the customers?
Department Staff Statewide.
Ideal Candidate
Department Staff Statewide.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Some sitting, standing, walking, bending and reaching may be required. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jerrold Roybal-Chavez, (505) 709-5752. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position is responsible for ensuring that CYFD purchase requests for tangible personal property and services adhere to New Mexico State Procurement Code, Procurement Rules and Regulations, Model for Accounting Practices, and all other state or federal laws, rules or regulations including applicable federal grant awards.
How does it get done?
Audit purchase requisitions submitted by CYFD division personnel for adequate descriptions, attachments, procurement methods, accounting codes and approvals, ensuring purchases are procured properly according to state statutes and internal policies
Convert approved purchase requisitions into purchase orders and submit for approval;
Provide guidance to agency personnel in the field who may have questions regarding protocol via telephone calls, email correspondence, or in person;
Prioritize purchase requests according to urgency and process within one business day of being assigned;
Assist with various functions of the Agency's P-Card Program as needed;
Track monthly purchase orders and communicate concerns with Purchasing Team and division personnel;
Close purchase orders monthly as needed.
Who are the customers?
Department Staff Statewide.
Ideal Candidate
Department Staff Statewide.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Some sitting, standing, walking, bending and reaching may be required. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jerrold Roybal-Chavez, (505) 709-5752. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
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