What are the responsibilities and job description for the Office Secretary III position at State of Maryland - MSDE - DORS - Client Services?
Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
GRADE
ASTD10
Salary based on Qualifications and Agency Budget allowance
LOCATION OF POSITION
Eastpoint Metro Business Center
4451-Z Parliament Place
Lanham, MD 20706
Hybrid schedule may be available after completion of training (up to 3 telework days permitted each week)
POSITION DUTIES
Provide support services for professional staff engaged in the planning and delivery of vocational and independent living services.
Position Duties Include:
- Types manuscripts, correspondence, reports and other documents using a keyboard of a personal computer.
- Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports.
- Receives telephone calls and visitors and arranges for appointments and interviews.
- Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations.
- Maintains important and confidential records, schedules, expense accounts and office supplies.
- Opens, sorts, reads and distributes incoming correspondence.
- Proofreads outgoing correspondence and reviews records for completeness and accuracy.
- Prepares and maintains statistical and numerical reports and records.
- Performs other related duties.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience with an electronic case management software program.
- Professional experience working with individuals with disabilities.
- Professional experience with medical/disability terminology and services.
SPECIAL REQUIREMENTS
- Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.
Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.