What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR 4 position at State of Louisiana?
Louisiana Department of
Public Safety & Corrections –
Corrections Services
www.doc.louisiana.gov
RAYMOND LABORDE CORRECTIONAL CENTER
Cottonport, LA
This position is located in the Mental Health Department.
At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.
This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.
Raymond Laborde Correctional Center, located in Cottonport, LA, is seeking a highly motivated and organized individual to assist in the daily operations of the Mental Health Department. As the Administrative Coordinator, you will play a vital role in the in the support of the Mental Health team. If you are detail oriented, adaptable, and ready to take on a meaningful career, this is an excellent opportunity to advance your skills. An ideal candidate for this job should possess the following competencies.
Why work for DOC?
- Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
- Growth: Professional growth is encouraged at DOC through numerous avenues.
- Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.
An ideal candidate should possess the following competencies:
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Prepares, prints, and distributes callouts for group therapy sessions, individual appointments, and other Mental Health programming, maintaining accuracy and confidentiality.
• Manages offender information within departmental and facility databases, including adding, updating, and removing records to ensure data integrity and compliance with documentation standards.
• Generates, organizes, and transmits callout schedules and related documentation for two Primary Mental Health Nurse Practitioners assigned to RLCC, including faxing and electronic distribution.
• Compiles, formats, and prepares Mental Health reports, pulling data from multiple sources and ensuring reports are complete, accurate, and submitted within required deadlines.
• Retrieves, tracks, and logs Mental Health records upon request, following all privacy, security, and facility protocols for protected health information.
• Serves as the primary timekeeper for the Mental Health Department, maintaining attendance records, processing timesheets, and resolving timekeeping discrepancies.
• Processes, sorts, and distributes incoming and outgoing mail for Mental Health staff, ensuring timely routing and proper handling of confidential materials.
• Maintains organized filing systems, including scanning, uploading, and filing documentation in both paper and electronic formats to support compliance and audit readiness.
• Provides general administrative support to Mental Health leadership and clinical staff, including scheduling, document preparation, communication assistance, and other duties as assigned.
Position-Specific Details:
Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE
- Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
- An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
- This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.
Other Important Information:
- IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
- Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
- Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
- This is a 24-hour facility.
- This Agency is a Drug Free Workplace.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
- There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
- To view and apply to any of our other postings we currently have available, click HERE.
The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
For further information about this vacancy contact:
Lauren Harmason
Human Resources Department
Lauren.Harmason@ la.gov
Ph: (318) 876-4231
Fax: (225) 342-5968
Salary : $2,732 - $4,682