Administrative Specialist

Important Recruitment Information for this vacancy

Job Posting closes: 10/27/2025

Required documents uploaded by: 10/27/2025

Agency Information:

The mission of the Kansas Department of Insurance is to Regulate, Educate, and Advocate.

Regulate: Regulate and review companies that sell policies in Kansas to ensure solvency and compliance with insurance and securities laws and regulations.

Educate: Consumers about all things insurance and securities by publishing brochures and rate guides to assist in the shopping process, giving presentations to groups across Kansas and serving as a non-biased source of information.

Advocate: For a strong and competitive market to give Kansans choices when shopping for products that meet their needs.

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday - Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Administrative Support; Clerical Support; Registrations; Securities;

Compensation: $40, $45,000.00

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Kansas Department of Insurance is seeking a dedicated individual for an Administrative Specialist position in our Securities Registration Division. This position will be responsible for providing clerical and administrative support to the Securities Registration team during examination and review of securities and exemption filings, the registration of investment advisers and broker-dealers, and with educational notices and events.

The incumbent will be responsible for the scheduling of time-sensitive deadlines, processing electronic and paper filings, assisting with research, managing telephone communications and correspondence with third-party counsel and consultants, alerting the Registration team of outstanding requests, and maintaining an organized paper and electronic file system that tracks internal deadlines and registration data.

The Team:

The Registration team consists of the Chief of Registration, Registration Examiners and Public Service Administrator. The team members in Registration have the goal of assisting industry professionals with conducting business in the State of Kansas while protecting Kansas Investors. Registration works collaboratively with outside legal counsel, consultants and internal staff during application and registration processes to ensure compliance with Kansas rules and regulations. As a team, they work together to assess and respond to deficiencies and inquiries.

Job Responsibilities may include but are not limited to the following:

Key Responsibilities

Responsibilities of this position include, but are not limited to:

• Review incoming Securities registrations for individuals, firms and securities offerings.
• Pull background information, advertising, and other materials for examiner's review.
• Communicate with team on upcoming requests.
• Intake Investment Adviser and Broker-Dealer applications and prepare the case for an Examiner.
• Process Corporate Finance filings for securities offerings in Kansas.
• Assist with file organization and assignment of documentation from EFD, CRD, paper submissions and emailed correspondence.
• Manage intake and assign tasks to Registration team for new offerings, amendments and renewals..

What We Have to Offer

The Kansas Department of Insurance has a comprehensive benefits package that includes:

• No waiting period for health insurance coverage – eligible for insurance on day one.
• Competitive Salary.
• Paid holidays, vacation leave, sick leave, and parental leave.
• Personal and professional growth opportunities by offering career development programs to further career advancement.
• Outstanding work-life balance with flexible work schedules and a chance to work up to two days a week remotely after six months of employment with the Department.
• Retention and Credential Bonus Opportunities.
• KPERS Retirement plan and deferred compensation program.
• Beautifully renovated office near Wanamaker Road with free parking and easy access to I-70.

Qualifications

• Education: Two years of experience in office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the Commissioner of Insurance.

Minimum Qualifications:

• Basic understanding of the Securities industry.
• Knowledge of common computer software including word processing, spreadsheets, database and e-mail applications.
• Advanced writing and communication skills with the ability to communicate well with individuals from various backgrounds.
• Ability to work with a team and independently.
• Ability to extract data and formulate reasonable conclusions from a variety of sources.
• Ability to exercise independent judgment in determining methods of procedures used to make minor decisions.
• Ability to proofread and edit for grammar, spelling, syntax and style; compute, verify and compare figures; and detect discrepancies in information or records.

Post-Offer, Pre-employment Requirements:

• As a condition of employment, candidates are subject to a pre-employment screening process to include name-based criminal history records check and reference/background check of past and present employers and a KBI background check.
• Verification of identity and employment eligibility to work in the U.S. is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. Employment eligibility is verified through the E-Verify system.
• The Kansas Department of Insurance does not provide sponsorships for this position.
• Kansas Tax Clearance Certificate is required, please visit the Department of Revenue's website for more information:
• Veteran's Preference Eligible – Learn more about claiming Veteran's preference at:

Recruiter Contact Information

Name: Julie McLaughlin

Email:

Phone:

Mailing Address: 1300 SW Arrowhead Rd. Topeka, KS 66604

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at : "How to Apply for a Job – Instructions" and "How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at : "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE):Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to , or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Salary : $40,000 - $60,000