Administrative Specialist

Important Recruitment Information for this vacancy

Job ID: 218573

Job Title: Administrative Specialist – Accounting Department

Job Posting closes: 11/14/2025

Required documents uploaded by: 11/17/2025

Agency Information: Kansas Correctional Industries

Job Location: Lansing, KS

About the Position

Who can apply: Everyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday - Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Administrative Assistant, Administrative Support, Accounting Assistant, Procurement Assistant,

Compensation: Starting at $36,171.20 annually ($17.39 hourly) to $48,484.80 annually ($23.31 hourly)

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary:

This purpose of this position is to assist the Procurement Officer in reviewing requisitions and vouchers for correctness; ensure accuracy of pricing in Global KCI’s ERP system and overseeing vouchers have all documentation and signatures before giving to Procurement Officer to approve for payment. This position will also assist the Accounting Department with annual physical inventories of all KCI Departments.

Job Responsibilities may include but are not limited to the following:

• Enters agency requisitions in the computer using KCI's manufacturing software. Reviews requisitions, purchase orders, receiving reports and vouchers.
• Filing, data entry, maintaining excel spreadsheets for preventive maintenance, vehicles, HVAC, and purchase order log etc.
• Assist with purchasing goods and services within established limits as determined by the Division of Purchases. Contact suppliers for price quotes, availability and product information.
• Verifies that supplier information on purchase orders matches SMART. Enter expense reports and new suppliers in SMART. Prepare batches of vouchers verified for payment.
• Assist Accounting Department with direct coordination of annual inventory audits.
• Under the direction of the Procurement Officer, and when he/she is absent, procures a variety of merchandise for KCI divisions statewide. This includes purchasing goods and services from statewide open-end contracts and items that are not on contract, covering incoming telephone calls, request for quotes, placing orders, etc.

Qualifications

• Education: High School Graduate

Minimum Qualifications:

Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Post-Offer, Pre-employment Requirements:

Must pass a physical exam, background investigation, submit a State of Kansas Tax Clearance and take and pass a drug screening test approved by the Division of Personnel Services.

Recruiter Contact Information

Name: Deena Halfmoon

Email: Deena.Halfmoon@ks.gov

Phone: 620-625-7588

Job Application Process:

If you haven’t already done so, please register as a new user or Sign In and update your personal data with the State of Kansas at www.jobs.ks.gov, including submission of a copy of Transcripts and DD-214, if applicable. Applications and any required documents must be received by the application deadline of this announcement. Please call by closing date to confirm receipt of your application and required documents. EOE

Selection Process:

Applicants selected for interviews will be evaluated by an interview panel using performance/behavior-based interview questions. The interview panel will make recommendations to the Director for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency; and possess a valid Driver’s License.

Kansas Tax Clearance Certificate Required:

Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Equal Employment Opportunity:

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

How to Claim Veterans Preference-Veterans' Preference Eligible (VPE):

Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

How to Claim Disability Hiring Preference:

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

E-Verify:

This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form.

Reasonable Accommodation:

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Kansas Correctional Industries is an Equal Opportunity Employer