Important Recruitment Information for this vacancy

Agency Information: Kansas Department of Corrections

About the Position

Who can apply: Everyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00am - 5:00pm M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Corrections, Parole, Reception, Administrative, Staff Development, Training

Compensation: $17.65

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: This position is the administrative support for the parole Staff Development and Fidelity unit. The position works directly with the six unit staff and may provide assistance to other parole staff from around the state as needed. The position is responsible for maintaining staff training records and assisting with course records and documentation in the agency's Learning Management System (LMS). Addition responsibilities include tracking work and managing documentation to assist trainers and those who will attend courses. The work can include assistance with data tracking for various types of work that are provided by the unit.

This position is essential to the efficiency of the unit, to assist staff with training documentation and to help monitor compliance with policy, training requirements, and Parole Officer Certification.

Job Responsibilities may include but are not limited to the following: Documentation and Training Unit Support:

• Maintain training records for parole personnel, including including paper files and LMS entries regarding course attendance.
• Create training files for new staff. Close files and transfer the information to Central Office when an employee leaves service.
• Prepare documentation and copies needed for training courses. Distribute as needed.
• As requested, provide training information and detail to staff.
• Maintain a system to track staff enrollment in required courses and completion status.
• Assist with the requisition and purchasing of needed equipment, or for vehicle maintenance.
• Monitor email about new hires and create/update rosters for PO Basic Training.
• As requested, facilitate staff access to contract services websites.
• Track training completions for Parole Officer Certification.
• Develop and/or maintain Excel spreadsheets and documents to assist the unit in monitoring fidelity reviews and continuous quality improvement work.
• As requested, provide statistical data for training reports.

Learning Management System (LMS):

• Maintain employee training records in the LMS by entering course registrations and attendance information.
• Generate documents and reports to assist in the evaluation of course enrollments and completions by parole staff.
• As requested, assist with course closures and system updates related to the change in fiscal years.
• As requested, assist with the creation of course shells in the LMS, and enable staff enrollment.

Additional duties:

• Attend and participate in staff meetings and training.
• Assist the Olathe Parole Office with front desk coverage.
• Travel to Central Office or parole offices as needed to perform duties or transport training supplies or equipment.
• Perform other duties as assigned.

Qualifications

• Education: High School Diploma or equivalent

Licensing & Certification: Must possess and maintain a valid drivers license.

Minimum Qualifications: Two years' experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: Computer and keyboarding skills are necessary.
Working knowledge and experience with Word, Excel and PowerPoint.
Experience working in web-based computer systems, and/or a web-based learning management system.
Must possess good oral and written communication skills. This includes the ability to communicate in a respectful and effective manner with people on supervision, the public, and KDOC staff.
Must be able to work independently and complete tasks without direct supervision.
Must be detail oriented, organized, and able to manage multiple priorities.

Post-Offer, Pre-employment Requirements: Must pass a background check and drug screen upon hire.

Recruiter Contact Information

Name: Ann Duffy

Email: Ann.Duffy@ks.gov

Phone: (785) 250-8768

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions