Administrative Specialist

Pittsburg State University is accepting applications for an Administrative Specialist in the department of Teaching and Leadership. The primary purpose of the Administrative Specialist is to perform administrative tasks to support the mission, strategic goals and objectives for the department of Teaching and Leadership.

Duties and Responsibilities of Position

Financial Transactions and Budgets – 45%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office.
• Maintain department of Teaching & Leadership (TCHLS) and Family and Consumer Science (FCS) operating budgets and multiple restricted accounts, including grants. Assist in planning for use of budgeted funds.

Administrative Support for Teaching & Leadership– 30%

• Provide, plan, organize, direct, oversee and coordinate administrative and support activities, including events for the department with other PSU staff, including administrative staff in colleges, schools, units and other departments.
• Monitor daily office operations and ensure proper procedures for TCHLS and FCS.
• Collect, organize, and compose correspondence. Answer phones, respond to email, forward messages, and schedule and confirm appointments.
• Attend Teaching & Leadership meetings, keep records of pertinent and procedural information and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines.
• Oversee course scheduling and make travel arrangements; facilitate reimbursement for travel expenses for TCHLS and FCS.
• Maintain filing systems and utilizes Word processing, database, and spreadsheet skills.
• Maintain confidentiality of records stored in OneDrive and SharePoint.
• Provide information and respond to direct inquiries as appropriate.
• Appoint faculty, staff and students through the electronic appointment process for the TCHLS and FCS departments.

Reports and Projects – 10%

• Oversee, direct, complete and submit reports, presentations and projects for the department, including reports and projects required by external governing bodies.
• Analyze, compile, and organize data in order to produce reports and presentations.
• Assist with the completion of departmental reports and scholarship processes.

TCHLS and FCS Liaison - 5%

• Serve as a representative for TCHLS and FCS with other academic and administrative departments. Communicate ideas, directives, goals, objectives and priorities for the department.
• Assist with management of events.

Supervise Student Employees – 5%

• Hire, train, and supervise the work of student employees and perform other required line manager duties.

Other Duties – 5%

• Provide secondary administrative support for programs within the department.
• Oversee use of and submit maintenance requests as needed for offices, classrooms, computers, and other equipment in Hughes Hall and FCS Building.
• Oversee the maintenance of an appropriate supply of inventory for the TCHLS and FCS offices.
• Perform any other related duties as required or assigned by the Chair or Dean.

Education and Experience Required at Hire and Preferred

Required Education and Experience at Hire

• High school diploma.
One year of experience in an office or administrative setting

Preferred Education and Experience at Hire

• Experience using MS Office software.

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time – Monday through Friday, 8:00 am – 4:30 pm.

Salary Range: $16.11 Per Hour, Commensurate with Experience

Application Documents Required*:

• Resume

• Names and Contact Details for Three (3) Professional References

*Consolidate documents into a maximum of 2 to upload.

Open Until Filled with a first review date of May 25th, 2026.

Visa Sponsorship is not available for this position

Search Committee Chair: Dr. Jason Clemensen, jclemensen@pittstate.edu

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.