What are the responsibilities and job description for the Administrative Specialist - PRB position at State of Kansas - Department of Corrections?
Important Recruitment Information for this vacancy: Req.#222211
Job Posting closes: Tuesday, August 11, 2026
Agency Information:
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About the Position: Administrative Specialist - PRB, Req.#222211
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Starting salary for this position: $36,524.80/Annual ($17.56/Hourly)*
- Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 23, step 6. Please contact Recruitment Coordinator for further details.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
Incumbent provides support for the members of the Prisoner Review Board (PRB) and the PRB Administrator. Incumbent is responsible for a great deal of the dissemination of work to Board members. Incumbent ensures that all available information is given to the Board members for review prior to an offender's parole eligibility hearing. Failure to do so could result in decisions being made by the Board without all information available to them which could result in erroneous release, litigation and/or an increase in offender appeals.
Job Responsibilities may include but are not limited to the following:
Preparation and Dissemination of Waiver Minutes-Reviews all incoming waiver packets for completeness and distributes to Board members for review. Generates and Distributes PRB waiver minutes in an expedient, timely and accurate manner.
- On a monthly basis, prepares and disseminates request for public officials' comments on parole eligible offenders, in accordance with Kansas Statute.
- Extract PRB statistical information from Athena as deemed necessary for the FY KDOC Annual Report, as well as additional data
- Files official comments, release planning documents, public comment documents and other related information into the offender file to ensure that all documentation is included in the file when reviewed by Board members.
- Reviews contents of each file prior to distributing to Board members to determine if all appropriate information is contained in the file. I
- Reviews incoming release plans and assigns them to Board members for their determination of special conditions to guidelines release and conditional release to the community.
- Fields and responds to related inquiries from facility staff.
- Monitors this process with an eye toward continual improvement and suggests improvements, in writing to the PRB Administrator ("system owner") for review with the PRB members' approval and subsequent submission to the Information Technology division.
- Ensures special conditions are entered into Athena as directed by the Board members or Administrator on an as-needed basis.
- Prepares release certificates for offenders who are releasing through Conditional Release, Guidelines Release, or immediate Jail Releases, as notified by the Sentence Computation Unit.
- Retrieves PRB postal mail daily; opens, date stamps, logs and distributes the same.
- Serves as the back up receptionist in the absence of the PRB Administrative Specialist;
- Answers inquiries pertaining to public information, board decisions, and questions regarding the policies and practice
- Answers public inquiries pertaining to the decisions made by the Prisoner Review Board.
- Coordinates official travel for PRB members and enters appropriate information in SMART
- Including: reserving hotel rooms and reserving a KDOC vehicle or rental vehicle
- Entering Travel Authorizations prior to travel, Expense Reports upon return from Travel, and requisitions for supplies
Coordinates the monthly public comment sessions and securing locations (if needed). If session is held via video conference platform, respond to chat and be responsible for assigning group assignments. Generate monthly parole eligibility lists and post this information on the KDOC public website.
- Reviews all incoming applications for Executive Clemency for completeness. If information is missing, contact appropriate parties for required missing documents.
- Submit completed applications to the PRB for review, recommendation and final submission to the pardon attorney for the Governor's office within the existing time frames, as set forth via Kansas Statute.
- Assists in maintaining log and tracking method regarding volume of clemencies handled by the PRB to include the status of each application and the outcome to provide updates to the PRB as needed.
Document Imaging-Images all hearing notes, revocation packets, discharge certificates and miscellaneous correspondence generated by the Prisoner Review Board (PRB).
Assist with the closing of the month hearing dockets
Other Duties as assigned.
***Regular and predictable attendance is an essential function of this position
Qualifications
Minimum Qualifications:
Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications:
- High School graduate or equivalent.
- Demonstrated knowledge of Microsoft Office Products including, but not limited to, Word, Excel and the use of Outlook for email and calendars to schedule meetings.
- Demonstrated knowledge maintaining electronic databases in Access, as well as ability to follow oral and written instructions.
- Ability to prioritize and organize work tasks, apply effective work habits and attitudes to meet work requirements including, but not limited to regular and on-time work attendance.
- Excellent oral and written communication skills.
- Independence experience in office support/clerical work to include, but not be limited to basic typing skills and operating basic office equipment such as a personal computer, fax machine, copier and multi-line phone.
- Basic knowledge of the Kansas Criminal Justice System and the statutes and regulations governing the Prisoner Review Board.
Recruiter Contact Information
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
- Tax Clearance Certificate
- College Transcripts (if applicable)
- DD214 (if you are claiming Veteran’s Preference)
- Cover Letter
- Resume
Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Work Location: In person
Benefits:
Vacation & Paid Time Off, Health Insurance, Retirement PlanSalary : $36,525