What are the responsibilities and job description for the Accountant V - CIB Manager position at State of Kansas - Department of Corrections?
Important Recruitment Information for this vacancy: Req,#222017
Job Posting closes: Thursday, July 30th, 2026
Agency Information:
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KDOC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.
About the Position: Accountant V - CIB Manager, Req#222017
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Starting salary for this position: $75,899.20 ($36.49/Hourly)*
- Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 38, step 6. Please contact Recruitment Coordinator for further details.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The primary mission of this position is to manage the administration of the financial accounting and reporting for the KDOC Centralized Inmate Banking unit consistent with Generally Accepted Accounting Principles, Kansas Statutes Annotated, Kansas Administrative Regulations, and department policy. This position is responsible for more than $20 million in resident funds held the inmate trust fund. The incumbent is the primary representative/liaison with KDOC correctional facilities, external agencies, suppliers, the Internal Revenue Services, released residents and families, and financial institutions regarding banking issues. This position also has significant responsibilities associated with fiscal operations regarding interpretation and application of laws, policies and procedures.
Job Responsibilities may include but are not limited to the following:
- Manages daily operation of the inmate trust fund section through supervision, review and assignment of functions for the system-wide population of approximately 10,000 inmate accounts.
- Coordinate with correctional facilities and outside entities on inmate trust fund related matters.
- Oversees the electronic storage of trust fund related documents in an organized and efficient manner.
- Recommends and provides guidance regarding modifications to agency policies and/or procedures relative to the trust fund operation.
- Reviews and monitors inmate outside bank account information and advises staff and inmates on proper handling of related matters.
- Oversees daily and monthly reconciliation of the trust account by advising and providing assistance when required.
- Monitors daily work to ensure compliance with established policies and regulations.
- Researches and responds to banking related questions and grievances.
- Reviews and authorizes exceptions to spending limits and outgoing fund limits.
- Reviews and advises on property claims, filing fee documents, garnishments, and government issued payments.
- Process monthly reconciliations of internal data against provider prior to submission of payment for media, tablet, phone time, and canteen purchases.
- Monitors trust fund assets on deposit in various financial institutions, which includes bidding and awarding Certificate of Deposit through various approved financial institutions.
- Ensures annual IRS form 1099-I reports are accurately prepared and submitted to the Department of Administration.
- Assigns non-standard reporting as necessary to fulfill departmental inquiries.
- Reviews unclaimed property data and insures regular submission to the Kansas State Treasurer.
- Addresses inquiries from released inmates, facility staff and parole staff regarding gratuity eligibility.
- Serve as the Department's primary contact with the Internal Revenue Services; interpret IRS directives and guidelines and develop processes and procedures for implementation.
Imprest Fund. Ensures assigned staff conduct monthly reconciliation of agency fund and bank records occurs and provides reports both internally and to outside parties as required. Verify timely electronic transfers from correctional facilities occur as scheduled for gratuity payments. Ensures assigned staff submit releasing inmate funds via ACH payment to third-party stored valued card vendor prior to release.
System owner of the inmate banking and canteen systems. As system owner, incumbent is responsible for: the coordination of communications related to system activities; directing user groups; ensuring compliance with the agency’s Strategic Action Plan; coordinating end-user training; developing Executive Sponsor recommendations relating to IT work priorities; functioning as the business expert and subject matter expert; continuous improvement of system efficiency and effectiveness; developing road maps; approving test results; approving project deployment; approving the IT requirements document and associated IT development artifacts; and data stewardship. Directs the revisions of the user manuals on the inmate banking, incentive payroll, internal accounting, and canteen systems.
Other Duties As Assigned
Qualifications
Minimum Qualifications:
Five years of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications:
- Working knowledge of accounting software
- Good analytical skills and an eye for accuracy
- Advance working knowledge of Microsoft Outlook, Word, and Excel
- Reconciliation experience
- Account receivable experience
- Able to work independently
- Possess strong supervisory skills
- Working knowledge of:
- Generally accepted accounting principles (GAAP), practices and standards
- Governmental accounting and fiscal administration
Recruiter Contact Information
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
- Tax Clearance Certificate
- College Transcripts (if applicable)
- DD214 (if you are claiming Veteran’s Preference)
- Cover Letter
- Resume
Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Work Location: In person
Benefits:
Vacation & Paid Time Off, Health Insurance, Retirement PlanSalary : $75,899