EXECUTIVE SECRETARY III

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Senior Administrative Secretary. Subject to management approval, this position will serve as administrative secretary in the Regional Administrator’s Office. The position will gather and research information, perform follow up on requests by the Regional Administrator, and receive and screen visitors. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Senior Administrative Secretary in the Regional Administrator's office
• Keyboards a variety of complex, technical, and confidential material relating to Departmental policy formulations and implementation
• Attends and provides input into various staff meetings to remain informed of proposed changes in current policv and regional activity
• Receives and screens callers and visitors in the Regional Administrator’s office
• Serves as working supervisor
• Maintains general and confidential files of correspondence and other materials for the Regional Administrator and staff
• Makes travel arrangements for the Regional Administrator and staff
• Performs other duties as required or assigned which are reasonably within the scope ofthe duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience or completion of high school and five years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx