Deputy Division Administrator, Luma Division

State of Idaho Career Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Deputy Division Administrator, Luma Division

The Luma Division is established as the sustainment organization at the State Controller’s Office to support State of Idaho agencies and their employees using Idaho’s enterprise resource planning (ERP) system, Luma. The State of Idaho Controller's Office is an equal opportunity employer. This position is exempt from state classified service, and the rules of the Division of Human Resources and the Idaho Personnel Commission. This is an at-will position.

KEY RESPONSIBILITIES

Employee works directly under the Luma Division Administrator. Directly presides over a staff of 3 plus employees within the division. Organize activities, monitors/controls the work-flow, and manages the performance business process development and system configuration implementation requirements to support state-wide activities in the areas of accounting, budget, human resources, procurement, and payroll; serves as primary accounting expert and mentors/guides financial operations within the division; monitors all fiscal related activities regarding the division’s operating expenses to comply with budget constraints; as requested by, or in the absence of, the Division Administrator, provide direction and leadership to four (4) bureau chiefs within the Luma Division (Finance and Supply Chain Management Bureau, System Development and Testing Bureau, Human Capital Management Bureau, and Continuous Improvement/Training Bureau); works as a member of the SCO management team with other Deputy Controllers to set policy and strategic goals of the office. This role is dependent on real-time teamwork, in-person mentoring and in-person collaboration to problem-solve and provide customer service in real time.

Essential Job Functions:

• Direct and control operations of multiple, diverse, and strategically critical functions throughout the enterprise.

• Hires, retains, and evaluates staff within the division.

• Recommends and sets priorities on assigned tasks.

• Ensures effective communication among division, management staff, and state agencies.

• Recommends solutions to complex or unusual inquiries, problems, and issues.

• Forecast and monitor total cost of operations.

• Serves as SCO representative at department, state-level meetings, and task forces.

• Recommends, interprets, and applies policies, procedures and guidelines.

• Prepares situation analyses and/or audit responses.

• Ensures processing schedules and services are met per managements direction or agreements with internal and external customers.

• Monitors internal control procedures within the division.

• This role is dependent on real-time teamwork, in-person mentoring and in-person collaboration to problem-solve and provide customer service in real time.

Additional Functions:

• Contributes to the positive performance of the whole office.

• Contributes to the positive performance of the state and its citizens.

• Demonstrates timely and consistent attendance.

• This is an in-office position.

• Any additional duties as assigned by State Controller or his/her designee.

Minimum Qualifications:

• Ability to manage, lead, mentor, coach, advocate and inspire staff. Encourage team collaboration and environment.

• Must possess excellent communication and leadership skills.

• Ability to communicate and coordinate with written, oral and active listening skills.

• Be able to use collaboration and messaging tools.

• Deep understanding of State of Idaho appropriations and budgeting processes.

• Well versed in compliance with government accounting standards, internal controls, and unique government financial structures.

• Experience with State of Idaho human resources, procurement and IT support principles.

• Experience in enterprise resource planning (ERP) technology and applications development organization. Knowledge of the industry as it exists today and trend for the future.

• Ability to analyze and translate complex functional and technical information.

• Must have great organizational and problem-solving skills with an eye for detail and accuracy.

• Reliable, with high integrity and strong work ethic.

• Commitment to the office and its constitutional mission.

• Ability to interact with internal and external users on a multitude of issues and services.

• Bachelor’s degree in accounting, business administration, or other related field, and at least 5 years of experience in State of Idaho financial management; or Certified Government Financial Management (CGFM) credentials with at least 10 years of experience in State of Idaho financial management.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.