Administrative Assistant 1 - SHS

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

• THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.
  
  

We are seeking a detail-oriented and motivated Administrative Assistant to join our team. This position performs a wide variety of administrative support functions, applying detailed program knowledge to develop and maintain records systems, collect and organize information, and prepare accurate reports. The role serves as a key liaison between management, other organizational units, and external customers, ensuring smooth communication and efficient operations. This position requires strong multitasking and organizational skills in a fast-paced, diverse environment. This position provides a chance to make a meaningful impact by delivering personalized customer support and contributing to efforts that protect and assist Idaho’s vulnerable populations.

State Hospital Southwas established in 1886 and is in beautiful Southeast Idaho, an area best known for Oregon Trail and Native American history, amazing fly fishing, towering mountain peaks with abundant wildlife and awe-inspiring geological sites. State Hospital South in Blackfoot provides psychiatric inpatient treatment and skilled nursing care for Idaho’s adult citizens with the most serious and persistent mental illnesses. The hospital works in partnership with families and communities to enable clients to return to community living. State Hospital South includes 110 psychiatric adult beds and 42 skilled nursing beds. It also maintains a statewide program to restore the competency of criminal justice patients.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

Benefits

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of theNation's best state retirement systems(PERSI)that offers alifetime benefit at retirement.
• 11paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurancebenefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30 hours per week)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discountsavailable through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program
  
  

Additional information related to benefits and/or State programs can be found here:https://dhr.idaho.gov/StateEmployees/Benefits.html.*

Example Of Duties

• Perform a wide range of administrative support tasks.
• Apply program knowledge to maintain accurate records and filing systems.
• Collect, compile, and prepare data and reports.
• Serve as liaison between management, internal departments, and external consumers.
• Handle confidential and sensitive information.
• Provide exceptional customer service
• Manage multiple priorities and deadlines in a high-volume environment.
  
  

Minimum Qualifications

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
• Good knowledge of gathering and compiling data.
• Good knowledge of balancing and coordinating a workload for multiple projects.
  
  

To meet these minimum qualifications, you must have the following:

• One year of work experienceperforming a wide variety of office support functions as the predominant responsibility of the job; ORsuccessful completion of the core requirements for an Associate (A.A.) degreein an office administration course of study or equivalent.
• At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.
• At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.
• At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months’ experience performing word processing in a business office setting.
• At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.
  
  

Learn About a Career with DHW

• PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.
  
  

If You Have Questions, Please Contact Us At

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL:dhwjobs@dhw.idaho.gov

PHONE: (208) 334-0681

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.