What are the responsibilities and job description for the Receptionist/Administrative Assistant position at State Farm Insurance?
Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support across various office functions. The ideal candidate will demonstrate exceptional communication skills, multitasking abilities, and a proactive attitude to keep our office running smoothly. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems with professionalism, maintaining excellent phone etiquette and customer support
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
- Maintain organized filing systems, data entry, and record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
- Schedule appointments, manage calendars, and coordinate meetings efficiently for staff and management
- Assist with office management tasks such as ordering supplies, organizing documents, and supporting daily operations
- Provide clerical support including proofreading documents, preparing reports, and managing time-sensitive tasks with precision
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with multi-line phone systems and excellent phone etiquette skills
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Familiarity with QuickBooks or bookkeeping experience is a plus
- Strong typing skills along with good data entry accuracy
- Excellent customer service skills with a friendly demeanor and professional appearance
- Ability to handle confidential information discreetly while managing multiple priorities efficiently
- Previous experience in medical or dental receptionist roles is advantageous but not required; training will be provided for specialized duties such as calendar management or personal assistant tasks
Join us in creating a positive first impression for visitors while supporting our team’s administrative needs! This role is perfect for motivated individuals eager to grow their career in office management and customer support within a fast-paced environment.
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Salary : $15 - $20