Administrative Assistant

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are currently seeking an Administrative Assistant in our Tampa, FL office. This person is a highly motivated individual with office administration experience to provide front desk and administrative support to our networked office. The individual will also provide secondary administrative support to the other offices and staff of Stantec as required. This position will play a key role by providing support to the local team and assisting with all office operations. This is an in-office role, Monday through Friday work week, from 8:00 AM to 5:00 PM. There is flexibility to work early, late or weekends on occasional/as-needed basis, including on short notice.

Your Key Responsibilities

• Provide progressive administrative assistance within a fast-paced office environment.
• Perform general office duties including, but not limited to: - typing and formatting correspondence and meeting minutes
• use of company templates and ability to customize them for a particular use if needed
• coordinating travel arrangements
• scheduling meetings
• maintaining electronic logs
• organizing/maintaining office files
• scanning and copying
• processing and preparing mail and packages for shipment
• Assist with front desk coverage for lunch, breaks and when otherwise necessary.
• Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
• Ensure reception area, conference rooms, and kitchen are kept clean and tidy.
• Assist outside vendors and clients with AV equipment connection in conference rooms.
• Assist with office maintenance and cleaning related issues, recycling, etc.
• Troubleshoot and/or schedule technicians for equipment when necessary (i.e., printer).
• Able to lift 15 - 20 lbs (office supplies, cases of paper).
• Passionate about safety and the desire to be the representative of the office safety program.
• Assist the administrative team and project managers with archiving project records, e.g., filing, photocopying, collating, etc.
• Miscellaneous administrative duties as required.

Your Capabilities and Credentials

• Excellent interpersonal skills and a strong commitment to excellence and high standards.
• Excellent writing and editing skills.
• High level of attention to detail in completion of tasks.
• Ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment or frequently changing priorities.
• Ability to grasp instructions and information rapidly and apply them with varying degrees of supervision.
• Willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines.
• Willing and able to take the initiative when needed.
• Strong organizational, problem-solving, and analytical skills.
• Professional, positive attitude is needed.
• Proficient in Microsoft Office Suite, including but not limited to Word, Excel and PowerPoint
• Familiarity with maintaining records and archiving processes.
• Valid driver’s license and ability to make occasional office errands/deliveries

Education and Experience

Minimum 1-2 years reception/office administration experience in an office environment.

High School diploma required.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | FL | Tampa

Organization: BC-2163 Shared Services-US Tampa FL

Employee Status: Regular

Travel: No

Schedule: Full time

Job Posting: 09/09/2025 06:09:21

Req ID: 1002220

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.