What are the responsibilities and job description for the Accounts Payable/Accounting Clerk position at Stage Capital FL?
Accounts Payable/Accounting Clerk
Naples, Florida
We are seeking a detail-oriented Accounts Payable & Accounting Specialist to support the day-to-day financial operations of the in our Naples Florida office. This role is responsible for managing accounts payable, assisting with general accounting functions, maintaining accurate financial records, and supporting the accounting team with month-end processes.
The ideal candidate is organized, reliable, and comfortable working with financial systems while maintaining a high level of accuracy. Experience with Sage Intacct and QuickBooks Online is strongly preferred.
Key Responsibilities – Accounts Payable
- Process vendor invoices accurately and in a timely manner
- Match invoices with purchase orders and supporting documentation
- Ensure proper internal approvals prior to payment
- Prepare and process check runs, ACH payments, and wire transfers
- Maintain vendor records and respond to vendor inquiries
- Reconcile vendor statements and resolve discrepancies
- Monitor aging reports to ensure timely payment of obligations
Key Responsibilities – Accounting Support
- Assist with general ledger coding and account reconciliations
- Support month-end and year-end close procedures, 1099 processing
- Maintain organized financial documentation and records
- Assist with preparation of financial reports and schedules
- Support internal and external audits as needed
- Help identify process improvements within accounting workflows
Qualifications
- 3 years of experience in accounts payable
- Experience with Sage Intacct and/or QuickBooks Online preferred
- Understanding of accounting principles
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Excel
- Ability to handle multiple priorities and meet deadlines
- Strong communication skills with vendors and internal teams
Preferred Experience
- Multi-entity accounting experience
- Experience in small to mid-sized business environments
- Familiarity with digital invoice management systems
- Compensation will be based on experience and qualifications.