Accounts Payable & Accounting Specialist

Pay: $50,000.00 - $57,500.00 per year

ROLE DESCRIPTION

Revs Institute is seeking a detail-oriented and highly organized Accounts Payable & Accounting Specialist to support day-to-day accounting operations, with a primary focus on full-cycle accounts payable. 3-5 years of experience.

DUTIES AND RESPONSIBILITIES

Accounts Payable (Primary Responsibility)

• Manage the centralized Accounts Payable inbox and oversee invoice intake
• Review, code, and process vendor invoices accurately in accordance with company policies and general ledger structure
• Verify invoice details, resolve discrepancies, and coordinate with vendors and internal departments as needed
• Maintain vendor records, including setup and W-9 documentation
• Perform vendor statement reconciliations and ensure completeness of recorded liabilities
• Coordinate and execute weekly check runs, ACH, and other payment processes
• Ensure timely payments in alignment with organizational cash flow objectives
• Respond to vendor inquiries and maintain positive vendor relationships
• Maintain organized, accurate, and audit-ready AP documentation
• Take ownership of the accounts payable function, ensuring accuracy, timeliness, and adherence to established processes

Accounting Support

• Perform credit card reconciliations and ensure proper coding and documentation
• Assist with accounts receivable processing and deposits as needed
• Support month-end and year-end close processes
• Assist in maintaining accurate and organized financial records
• Provide support in preparation of internal financial reports and analysis as requested

Administrative & Operational Support

• Manage incoming mail and distribute appropriately
• Prepare and send outgoing payments, including physical checks
• Maintain check stock and coordinate check printing needs
• Ensure office equipment related to accounting (e.g., printers, supplies) is maintained and operational
• Support general administrative workflows related to accounting operations

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Associate’s degree in Accounting or Finance, but experience may be considered in lieu of education
• 3-5 years of AP/Accounting experience
• Proficiency with accounting software (Sage 300/Intacct or similar) and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint)
• Excellent organizational, analytical, and time management skills.
• Ability to work independently and as part of a team, with strong communication and interpersonal skills.

About Revs Institute:

Revs Institute is dedicated to being the most useful resource on the globe for the meaningful and vintage automobile community. Our collections, both cars and historical archives, are one of the most comprehensive in the world, and we are committed to sharing our passion with the public through exhibits, educational programs, and research opportunities.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance