Operations Coordinator – Lab logistics (Onsite – Cambridge, MA)

Operations Coordinator – Lab logistics (Onsite – Cambridge, MA)

We are seeking an Operations Coordinator – lab logistics for our global pharmaceutical client.

You will provide critical administrative and logistical support to the R&D Operations team. This role bridges the gap between laboratory needs & office management. You will be responsible for ensuring the R&D team has the supplies and equipment required to maintain peak productivity, while managing the daily "front-of-house" and back-end administrative functions of the office

This is a 40-hour per-week, 9-month contract (extensions possible), 100% onsite at the client’s office in Cambridge, MA. Hours: Monday- Friday 8am-5pm

This is a W2 role as a Stage 4 Solutions employee. Health benefits and a 401K are offered.

Responsibilities

• Procurement, Shipping & Receiving
• Manage the end-to-end purchasing process for all laboratory and office supplies.
• Shipping & Receiving: Serve as the primary point of contact for all incoming and outgoing shipments; verify contents against packing slips and distribute items to the appropriate lab or office areas
• Collaborate with Finance to track "in-service" dates for capital equipment.
• Asset & Equipment Management
• Update and maintain the R&D asset management tool to ensure 100% accuracy of equipment records.
• Coordinate and schedule service calls, preventative maintenance, and emergency repairs with external vendors.
• Oversee onsite service technicians to ensure work is completed safely and documented correctly.
• Office Management & Guest Relations
• Office Management: Maintain a professional and organized office environment, including inventory management of common areas.
• Guest Relations: Greet outside guests, candidates, and vendors, ensuring they follow onsite check-in and safety protocols.
• Catering: Coordinate and place catering orders for team meetings, lunch-and-learns, and special onsite events.
• Administrative & Team Support
• Expense Management: Support the team with the preparation and submission of expense reports and credit card reconciliation ensuring compliance with company policy.
• Travel & Scheduling: Manage complex meeting schedules and assist R&D staff with travel arrangements (flights, hotels, and ground transportation).
• Provide general administrative support to R&D leadership as needed
  
  

Requirements

• 3 years of experience in operations, office management, or as a lab coordinator. Experience in a biotech or R&D setting is highly preferred
• Experience with procurement systems and processes, ideally SAP Ariba. Creating PO’s and placing orders.
• Experience supporting the shipping and receiving of international and domestic cold chain shipments and other life sciences related shipments
• Experience with supporting executives with calendar management, travel arrangements and expense reporting. Knowledge of Concur a plus.
• Experience with Asset Management systems, ideally Asset Panda.
• Proficiency in Microsoft Office 365 and experience with expense management software (e.g., Concur) and ERP/Asset Management systems.
• Familiarity with shipping carriers (FedEx, UPS, DHL) and handling sensitive or temperature-controlled R&D shipments
  
  

Please submit your resume to our network at https://www.stage4solutions.com/careers/ (please apply to the Operations Coordinator – lab logistics (Onsite – Cambridge, MA) role).

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.

Compensation: $50/hr. - $54.75/hr.