Assistant Director of Staffing

Job Information

Job Summary and Purpose

The Assistant Director of Staffing is responsible for ensuring the staffing team provides excellent support and service to hiring managers and job candidates. The Assistant Director is also responsible for aligning the work of the staffing team with other functions within HRTD such as recruitment and professional learning, as well as with teams within the Office of Finance and Operations.

Work Objectives/Essential Functions

• Provides vision, leadership, and planning to staffing team to ensure proper and efficient processing for hiring, onboarding, and exiting of personnel.
• Fosters and maintains positive relationships with division wide leadership to ensure effective staffing processes.
• Oversees the daily workflow of the staffing team by providing overall prioritization of team assignments and management of resources and activities.
• Manages staffing allocations based on the adopted and funded staffing standards and ensures consistent communication of practices implementing those standards, including the process for exceptions.
• Ensures staffing complies with relevant laws and policies, including the Fair Labor Standards Act, state licensure requirements, and adopted staffing standards and other approved positions.
• Adopts, communicates, and administers business rules for customer service towards hiring managers and candidates.
• Participate in and/or coordinate administrator hiring processes as assigned.
• Generates regular reports on staffing status for internal management and to share with the Superintendent and School Board as directed.
• Works with other HRTD staff to adopt and update data systems and procedures that support efficient hiring operations.
• Coordinates with HRTD staff responsible for recruitment to ensure accurate vacancy and priority information.
• Leads analysis of staffing trends to inform division policies and recruitment strategies.
• Attends job fairs and school specific recruiting events as directed by the Chief Talent Officer.
• Conducts regular audits with the Department of Finance and Budget to align filled and advertised positions with authorized position allocations.
• Reviews and communicates rules regarding special staffing assignments with schools, the staffing team, and the Department of Payroll and Benefits to ensure accurate payment for staff assuming additional duties.

Education and Experience

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

• Knowledge
  • Adopted and implemented staffing standards for the division
  • Virginia Standards of Quality as related to staffing requirements
  • Regulations of the Board of Education regarding licensure requirements
  • Fair Labor Standards Act, including provisions regarding overtime exemption and child labor restrictions
• Skills
  • Clear and effective written and verbal communication of complex content for various audiences
  • Data management and reporting using Google Sheets and/or Microsoft Excel
  • Process management within the division’s enterprise resource planning system (Munis) and applicant tracking system (TalentEd Hire)
• Abilities
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

 Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Physical Demands

Classification Details (Completed by Human Resources)

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.

Salary : $78,034 - $122,562