What are the responsibilities and job description for the Assistant Staff Director. position at Office of the Director of National Intelligence?
Duties
Oversees, administers, coordinates, integrates, and evaluates the efforts of administrative operational areas to identify specific requirements and to plan and schedule for actions needed to meet those requirements;
Conducts a wide range of complex administrative functions to support senior leadership and management officials within the ODNI;
Advises senior leadership on administrative matters relating to the accomplishment, coordination, integration, and synchronization of a variety of substantive staff actions, events, and other related assignments;
Provides information on continuing, current, and proposed actions, programs, and plans;
Integrates organizational actions, events, and activities to facilitate effective management of subordinate elements;
Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;
Analyzes information, develops recommendations and provides technical advice to the staff on administrative issues at all levels of the ODNI;
Ensures internal procedures and policies are current and do not conflict with other established regulations;
Keeps abreast of new policies, procedures, regulations, directives and develops, recommends and issues adequate instructions to subordinate elements for proper implementation;
Coordinates, monitors, and evaluates activities concerning administrative issues;
Participates in and leads administrative working groups to plan and develop internal strategies to address administrative issues and concerns;
Interacts and collaborates with a variety of personnel to make recommendations on administrative issues;
Receives, tracks, and reviews all incoming and outgoing documents and taskings directed to the office;
Orders and justifies purchase of required material or services and maintains positive control of accountable items;
Makes travel arrangements, such as scheduling transportation, making hotel reservations, and preparing travel orders and vouchers based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations;
Serves as a liaison between the organization executive manager and their subordinate managers to coordinate special projects and tasks;
Analyzes customer requirements and future needs to determine solutions based on detailed understanding of organizational processes and customer needs, routes customer to the appropriate point of contact;
Attends senior level meetings to provide status reports concerning high priority tasks.
Requirements
Conditions of employment
This is an excepted service GS-14 position open to the public and all current federal employees at the GS-13 and GS-14 levels. Current federal employees at the GS-13 and GS-14 levels may apply to this position, and if selected will maintain pay set at their current grade and step. Current federal employees at grade levels GS-12 and below are not eligible for this position and their application will not be forwarded to the hiring manager. All current federal employees that apply for this position must submit their most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement).
FREE RESPONSE ESSAY QUESTIONS
All applicants must answer the following four short, free response essay questions. The responses cannot exceed 200 words per question. By submitting your responses to the following questions, you certify that you are using your own words and did not use a consultant or AI (such as a large language model [LLM]).
Demonstrated ability of exemplary communication skills, both written and oral, and demonstrated ability to produce clear, logical, and concise products.
Demonstrated analytical and critical thinking skills, including the demonstrated ability to think strategically and identify needs, requirements, and develop recommendations.
Demonstrated ability to work independently and collaboratively as a team member, and proactively manage competing priorities under strict deadlines.
Demonstrated ability of exemplary interpersonal skills and demonstrated ability to build and sustain professional networks across organizational boundaries to exert influence.
Education
Bachelor's degree in public policy, communications, finance or related disciplines.
Additional information
JOB INTERVIEW TRAVEL
Candidates from outside the Washington Metropolitan Area (WMA) may be selected for a telephone, teleconference, or in-person interview.
SALARY DETERMINATION
The ODNI uses a rank-in-person system in which rank is attached to GS employees on the basis of individual qualifications, experience, and performance. Individuals whose current GS grade is equivalent to the grade of the advertised position will retain their current grade and step. Individuals who transfer to the ODNI from a non-GS pay scale will have base pay converted to the appropriate GS grade and step as determined by the Chief of Human Resource Management.
In some cases when a current federal civilian employee applies for an ODNI position that is a lower grade than his or her personal grade, the candidate's personal grade will be downgraded to the grade of the advertised ODNI position and pay will be set at the step that is closest to, and not less than, the employee's current annual base rate of pay, not to exceed the maximum step rate of the GS grade to which assigned.
RELOCATION EXPENSES
For new ODNI employees, reimbursement for relocation is discretionary based on availability of funds.
REASONABLE ACCOMMODATIONS
The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Reasonable Accommodations Office Representative by email at DNI_COO_HRM_RA_ALL@odni.gov, by telephone at (703)275-3900 or by FAX at (703)275-1277. Your request for reasonable accommodations will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE REASONABLE ACCOMMODATION EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY.
The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Oversees, administers, coordinates, integrates, and evaluates the efforts of administrative operational areas to identify specific requirements and to plan and schedule for actions needed to meet those requirements;
Conducts a wide range of complex administrative functions to support senior leadership and management officials within the ODNI;
Advises senior leadership on administrative matters relating to the accomplishment, coordination, integration, and synchronization of a variety of substantive staff actions, events, and other related assignments;
Provides information on continuing, current, and proposed actions, programs, and plans;
Integrates organizational actions, events, and activities to facilitate effective management of subordinate elements;
Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;
Analyzes information, develops recommendations and provides technical advice to the staff on administrative issues at all levels of the ODNI;
Ensures internal procedures and policies are current and do not conflict with other established regulations;
Keeps abreast of new policies, procedures, regulations, directives and develops, recommends and issues adequate instructions to subordinate elements for proper implementation;
Coordinates, monitors, and evaluates activities concerning administrative issues;
Participates in and leads administrative working groups to plan and develop internal strategies to address administrative issues and concerns;
Interacts and collaborates with a variety of personnel to make recommendations on administrative issues;
Receives, tracks, and reviews all incoming and outgoing documents and taskings directed to the office;
Orders and justifies purchase of required material or services and maintains positive control of accountable items;
Makes travel arrangements, such as scheduling transportation, making hotel reservations, and preparing travel orders and vouchers based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations;
Serves as a liaison between the organization executive manager and their subordinate managers to coordinate special projects and tasks;
Analyzes customer requirements and future needs to determine solutions based on detailed understanding of organizational processes and customer needs, routes customer to the appropriate point of contact;
Attends senior level meetings to provide status reports concerning high priority tasks.
Requirements
Conditions of employment
- Must be a U.S. Citizen residing in the United States
- Appointment is subject to a suitability or fitness determination, as determined by a completed background investigation.
- Must be able to obtain and maintain a Top Secret security clearance based on an SBI with eligibility for sensitive compartmented information (SCI)
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
- A two-year trial period is required for all new permanent appointments to the ODNI.
This is an excepted service GS-14 position open to the public and all current federal employees at the GS-13 and GS-14 levels. Current federal employees at the GS-13 and GS-14 levels may apply to this position, and if selected will maintain pay set at their current grade and step. Current federal employees at grade levels GS-12 and below are not eligible for this position and their application will not be forwarded to the hiring manager. All current federal employees that apply for this position must submit their most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement).
FREE RESPONSE ESSAY QUESTIONS
All applicants must answer the following four short, free response essay questions. The responses cannot exceed 200 words per question. By submitting your responses to the following questions, you certify that you are using your own words and did not use a consultant or AI (such as a large language model [LLM]).
- How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? Provide a concrete example from professional, academic, or personal experience.
- In this role, how would you use your skills and experience to improve government efficiency and effectiveness? Provide specific examples where you improved processes, reduced costs, or improved outcomes.
- How would you help advance the President's Executive Orders and policy priorities in this role? Identify one or two relevant Executive Orders or policy initiatives that are significant to you and explain how you would help implement them if hired.
- How has a strong work ethic contributed to your professional, academic or personal achievements? Provide one or two specific examples and explain how those qualities would enable you to serve effectively in this position.
Demonstrated ability of exemplary communication skills, both written and oral, and demonstrated ability to produce clear, logical, and concise products.
Demonstrated analytical and critical thinking skills, including the demonstrated ability to think strategically and identify needs, requirements, and develop recommendations.
Demonstrated ability to work independently and collaboratively as a team member, and proactively manage competing priorities under strict deadlines.
Demonstrated ability of exemplary interpersonal skills and demonstrated ability to build and sustain professional networks across organizational boundaries to exert influence.
Education
Bachelor's degree in public policy, communications, finance or related disciplines.
Additional information
JOB INTERVIEW TRAVEL
Candidates from outside the Washington Metropolitan Area (WMA) may be selected for a telephone, teleconference, or in-person interview.
SALARY DETERMINATION
The ODNI uses a rank-in-person system in which rank is attached to GS employees on the basis of individual qualifications, experience, and performance. Individuals whose current GS grade is equivalent to the grade of the advertised position will retain their current grade and step. Individuals who transfer to the ODNI from a non-GS pay scale will have base pay converted to the appropriate GS grade and step as determined by the Chief of Human Resource Management.
In some cases when a current federal civilian employee applies for an ODNI position that is a lower grade than his or her personal grade, the candidate's personal grade will be downgraded to the grade of the advertised ODNI position and pay will be set at the step that is closest to, and not less than, the employee's current annual base rate of pay, not to exceed the maximum step rate of the GS grade to which assigned.
RELOCATION EXPENSES
For new ODNI employees, reimbursement for relocation is discretionary based on availability of funds.
REASONABLE ACCOMMODATIONS
The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Reasonable Accommodations Office Representative by email at DNI_COO_HRM_RA_ALL@odni.gov, by telephone at (703)275-3900 or by FAX at (703)275-1277. Your request for reasonable accommodations will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE REASONABLE ACCOMMODATION EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY.
The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.