Project Assistant Coordinator

Project Assistant Coordinator
Location: West Monroe, LA
Salary: $40,000 - $50,000 per year

Job Summary
Staffmark is seeking a highly organized Project Assistant Coordinator to provide centralized administrative, payroll, logistics, and safety support in West Monroe, Louisiana. This role supports multiple project teams remotely and plays a critical part in maintaining accurate documentation, workforce coordination, payroll support, and compliance tracking across active projects.

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, project-driven environment.

Key Responsibilities
Administrative & Office Support

• Provide administrative and clerical support to project management, logistics, and safety teams from a corporate office setting.
• Maintain document control by organizing, tracking, and archiving project records, reports, logs, and correspondence.
• Prepare and distribute correspondence, memos, reports, and spreadsheets as requested by leadership.
• Collect, review, and electronically distribute project documentation, delivery tickets, and daily reports.
• Maintain corporate filing systems to ensure documentation is accurate, compliant, and up to date.
• Manage incoming and outgoing mail, express packages, and courier requests.
• Order and maintain office supplies to support corporate operations.
• Assist with scheduling meetings, interviews, and employee travel arrangements.

Payroll & Workforce Administration

• Collect, review, and verify employee timecards submitted from project sites.
• Assist with entering payroll data to support timely and accurate payroll processing.
• Track workforce attendance, labor hours, equipment usage logs, fuel receipts, and project-related expenses.
• Maintain spreadsheets and reports related to labor, workforce data, and project costs.
• Support employee onboarding by coordinating new hire documentation, system access, and compliance requirements.
• Serve as a liaison between field teams and corporate Payroll and HR departments.

Logistics & Safety Support

• Assist with logistics coordination by communicating delivery schedules and updates between vendors and project teams.
• Support coordination of employee travel, transportation, and lodging as needed.
• Maintain safety documentation, training records, and compliance files.
• Coordinate ordering, tracking, and distribution of PPE through approved vendors.
• Assist with scheduling drug screenings and maintaining related compliance documentation.
• Help coordinate company meetings, training sessions, and corporate or project-related events.

Required Qualifications
Education

• High school diploma or equivalent required.

Experience

• Prior experience in an administrative, clerical, or coordinator role preferred.
• Experience supporting construction, engineering, or project-based environments is a plus.

Technical Skills

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with document management systems or project/construction management software preferred.

Core Competencies

• Strong written and verbal communication skills.
• High attention to detail with excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced corporate environment.
• Self-motivated and able to work independently with minimal supervision.

Safety & Compliance

• Familiarity with OSHA guidelines and compliance documentation is a plus.

Work Environment & Physical Requirements

• Corporate office-based position with minimal to no field exposure.
• Regular use of computers, phones, and standard office equipment.
• Ability to sit, stand, and occasionally lift up to 25 lbs.
• Occasional overtime may be required based on project or business needs.

Staffmark Employee Benefits
Medical, Dental, and Vision Insurance | Life Insurance | Short-term Disability | 401k Plans | Weekly Pay | Employee Discount Programs

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At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.