What are the responsibilities and job description for the Executive Assistant position at Staffmark Group?
Now hiring for an Executive Assistant
Location: Tucson, AZ
Pay Rate: $22.00 - $27.00 per hour
Schedule: Monday-Friday, 7:30 AM - 4:30 PM
Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.
If your skills and experience are a good match for this role please apply today. This opportunity is based on an Executive Assistant career path and is being offered by Staffmark to qualified candidates.
Education Requirements
- High school diploma or GED required.
- Bachelor's degree preferred, or equivalent combination of education and experience
- 5 years of executive assistant experience supporting C-level executives
- 2 years of office management experience
- Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
- Strong communication, organization, and time management skills
- Ability to handle confidential information with professionalism and discretion
- Fingerprint Clearance Card required
- Provide executive-level administrative support to senior leadership
- Manage complex calendars, meetings, appointments, and travel arrangements
- Prepare reports, presentations, correspondence, and meeting materials
- Screen calls, manage communications, and serve as a liaison with internal and external stakeholders
- Maintain confidential records and sensitive information
- Oversee daily office operations and front desk/reception activities
- Coordinate office supplies, vendors, equipment maintenance, and facility services
- Support employee onboarding and offboarding activities
- Assist with admissions paperwork, file maintenance, and document tracking
- Plan meetings, events, conferences, and office celebrations
- Manage office budgets, procedures, and compliance initiatives
Preferred Qualifications
- Previous experience supporting multiple departments or executive staff is beneficial.
- Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
- Familiarity with business software, office equipment, and data entry systems is considered an asset.
- Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Executive Assistant.
Physical Capabilities
- Ability to remain seated or stand for extended periods while performing office tasks.
- Frequent use of computers, telephones, and other standard office equipment.
- Occasional lifting or moving of office supplies and materials up to 20 pounds.
- Ability to communicate effectively with coworkers, customers, and visitors.
Benefits
- Competitive Weekly Pay
- Comprehensive Benefits including medical, dental, and vision coverage.
- Life Insurance and Disability Insurance for added peace of mind.
- Optional 401(k) Plan to help you prepare for the future.
- Supportive Professional Environment focused on teamwork, growth, and success.
"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Administrative Assistant, Staffmark
Take the next step. We're ready when you are. Apply Now.
About Us
At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.
Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.
Staffmark Group is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Pro Staff is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.
Salary : $22 - $27