Payroll Coordinator

Location: Edison, NJ
Schedule: Monday-Friday | 8:30 AM-5:00 PM (Some flexibility to work later one day per week)
Salary: $48,000-$52,000 annually

Payroll Coordinator

Are you highly organized, detail-oriented, and passionate about accuracy? Do you thrive in a fast-paced environment where your work directly impacts employees and clients?

Staff Management Group is seeking a Payroll Coordinator to join our corporate team in Edison, NJ. For more than 30 years, we have been providing workforce solutions throughout New Jersey, and we're looking for someone who takes pride in delivering accurate payroll while maintaining exceptional customer service.

In this role, you'll collaborate with branch teams across 18 offices to ensure payroll is processed accurately, timely, and in compliance with company policies and applicable federal and New Jersey regulations. You'll play a critical role in supporting our employees, clients, and payroll operations.

Essential Responsibilities

As our Payroll Coordinator, you will:

• Process weekly payroll accurately and on schedule while ensuring compliance with company policies and applicable wage and hour laws.
• Enter, review, and validate employee timecards for accuracy and completeness.
• Collect, review, and summarize timekeeping information for payroll processing.
• Process payroll transactions including wages, overtime, garnishments, taxes, direct deposits, pay cards, and other payroll deductions.
• Troubleshoot employee timekeeping issues, identify missing or inaccurate time records, and follow up with branch personnel and clients for resolution.
• Verify client approval of timecards, overtime, and payroll adjustments before payroll processing.
• Review payroll pre-processing reports and resolve discrepancies prior to final payroll submission.
• Ensure bill rates, pay rates, overtime calculations, and special pay arrangements are applied accurately.
• Obtain required client approvals before generating invoices.
• Prepare accurate weekly client invoices within established deadlines.
• Research, investigate, and resolve payroll and billing discrepancies.
• Conduct routine payroll and billing audits to ensure accuracy and compliance.
• Recommend process improvements that increase payroll accuracy and efficiency.
• Maintain confidentiality of employee payroll information.
• Provide exceptional customer service to employees, branch teams, and clients.

Qualifications

• Minimum of 2 years of payroll, accounting, or related administrative experience.
• Strong working knowledge of Microsoft 365, particularly Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while meeting strict weekly deadlines.
• Strong attention to detail with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with multiple departments.
• Experience with TempWorks is a plus.
• Staffing industry experience is preferred but not required.
• Knowledge of payroll compliance, wage and hour regulations, and New Jersey payroll practices is highly desirable.

Benefits

Staff Management Group offers a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Employee Assistance Program (EAP)
• Life Insurance
• Paid Vacation
• Paid Sick Time
• Paid Holidays

About Staff Management Group

For over 30 years, Staff Management Group has connected exceptional talent with leading employers throughout New Jersey. We specialize in staffing solutions for manufacturing, distribution, production, warehouse, assembly, clerical, and administrative positions. Our success is built on integrity, teamwork, and outstanding customer service.

If you're looking for a career where your accuracy, organization, and commitment to excellence make a real impact, we'd love to hear from you.

Staff Management Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.

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