Executive Assistant

Staffing Boutique is pleased to notify you of a new temporary to permanent opportunity as an Executive Assistant.

Please respond with an up-to-date copy of your resume if you’re interested in the job opportunity.

POSITION: Executive Assistant to President & CEO

ORGANIZATION TYPE: Cultural

START DATE: ASAP

Location: Midtown Manhattan

Status: Temp to Perm

Hours: 9:00 am – 5:00 pm

In Office: 5 days a week

Pay Rate: $35/hour

Salary (once perm): $80,000 annually plus healthcare benefits, PTO, etc.

Job Description:

With minimum direction, the Executive Assistant handles all administrative duties for the President & CEO lends support as needed to other assistants.

Responsibilities

• Schedules and maintains President & CEO’s calendar of appointments, meetings and travel itineraries, anticipating changes and preparing meeting materials, charts and other documents, as needed
• Answers and screens telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
• Acts as liaison between the President & CEO and her direct reports, as well as internal and external contacts and Board members, composing correspondence, memos and reports
• Disseminates information throughout the building as needed
• Coordinates all paperwork necessary for approval, such as attendance sheets, travel and expense reports, following up with department members as needed
• Engage as a Paley Ambassador for social media initiatives by actively sharing Paley’s social media posts within one’s own networks, to amplify the organization’s reach and foster community engagement
• Provides administrative support to other executives and assist with special projects or other duties as assigned

Core Competencies

Our successful employees meet the following criteria:

• Highly organized with proven ability to meet deadlines and budgets.
• Ability to take ownership of all tasks and manage simultaneously.
• Outstanding verbal communication and superior business writing skills.
• Positive and professional demeanor with excellent interpersonal, administrative and managerial skills.
• Ability to handle and prioritize multiple tasks while maintaining attention to detail.
• Resourcefulness, creativity and strong problem-solving and research skills.

Requirements

• 5 years of administrative experience in a fast-paced environment
• Pleasant personality, polished with the ability to keep information confidential
• Exceptional multi-tasking abilities with the ability to pivot quickly
• Excellent communication skills, written and verbal
• An independent thinker who is very detail oriented with excellent organizational skills
• A team player who is proactive with great initiative
• Ability to perform through research to compile information and generate reports
• Proficient in MS Word, Excel and PowerPoint and able to learn other programs quickly
• Strong work ethic with preference for in-person collaboration in a high-energy office environment
• Able to work flexible hours and overtime (nights, weekends and holidays, as needed)
• Bachelor's degree from an accredited college or university
• Bilingual fluency in Spanish a plus