Human Resources Coordinator

Job Summary:

The HR Administrator plays a pivotal role in supporting the administrative functions of the Human

Resources department, including processing payroll, managing employee benefits, facilitating new hire

processes, and ensuring compliance with regulatory requirements. Reporting to the HR Manager, the HR

Administrator provides essential assistance to ensure the smooth operation of HR processes.

Key Responsibilities:

Payroll Processing:

• Accurately process employee payroll on a weekly basis.

• Ensure tax forms, benefits enrollment/changes, and garnishments are entered correctly in the HRIS

system.

• Collaborate with the HR Manager to resolve any payroll discrepancies.

• Maintain accurate timekeeping, including the company PTO program.

• Track and rectify issues in the HRIS system.

Employee Benefits Support:

• Assist in maintaining employee benefits records and updating payroll deductions.

• Provide support to employees regarding benefit inquiries and related administrative tasks.

• Assist in verifying monthly premium statements for insurance policies and resolving administrative

issues with carriers and brokers.

• Support the coordination of workers’ compensation claims.

New Hire Processes:

• Support the posting of job openings and assist in hiring.

• Verify new hires’ legal documents and assist in the onboarding processes in the HRIS system.

• Collaborate with the HR Manager to facilitate a seamless recruitment process.

• Prepare and distribute new hire packs to new employees (uniform, welcome pack).

• Fill employee uniform additional orders.

Compliance and Reporting:

• Assist in ensuring compliance with employment laws, regulations and reporting.

• Support in the preparation and maintenance of employee reports and required documentation.

• Assist in responding to unemployment claims and other regulatory inquiries.

Employee Personnel File Maintenance:

• Ensure maintenance of employee personnel files, ensuring proper documentation and compliance.

• Maintain accurate and up-to-date records of employee information, including performance

evaluations, disciplinary actions, and any other relevant documents.

• Ensure proper documentation and filing of any applicable employee safety and compliance

trainings/certifications

Administrative Support:

• Provide administrative support on HR-related activities as needed.

• Assist in appropriate distribution of company cell phones and company email accounts to designated

employees or positions as per company policy.

• Assist the HR Manager in implementing HR initiatives and projects.

• Perform other duties as assigned

Job Requirements

• Knowledge of and experience with payroll and employee benefits administration processes.

• Strong communication and organizational skills.

• Excellent organizational and time management abilities.

• Proficiency in HRIS systems and Microsoft Office Suite.

• Ability to multitask and prioritize tasks effectively.

Education and Experience

• High School Diploma or equivalent required; Bachelor’s degree preferred.

• Minimum of 2 years of experience in Human Resources administration or related field.

• Prior experience with HRIS systems, preferably Kronos (UKG).

• Prior experience with and knowledge of legal compliance and employment laws, regulations and

reporting.