Executive Assistant II (Onsite – Temporary Assignment)

Job Summary

We are seeking an experienced Executive Assistant II to provide comprehensive administrative and secretarial support to senior executives in a fast-paced, professional environment. This onsite, temporary role supports daily executive operations and serves as a key liaison between executives, internal teams, and external stakeholders.

The ideal candidate is highly organized, exercises sound judgment, and is comfortable handling confidential information while working both independently and as part of a team.

Key Responsibilities

• Provide high-level administrative and clerical support to assigned executive(s)
• Manage executive calendars, schedule meetings and appointments, and proactively resolve scheduling conflicts
• Establish appointment priorities and reschedule or decline requests when appropriate
• Plan, coordinate, and support administrative and board-level meetings in compliance with organizational and regulatory standards
• Schedule meeting rooms, order catering, prepare agendas, and manage timely distribution of materials
• Attend meetings, take accurate minutes, transcribe notes, and coordinate follow-up actions
• Work directly with committee chairs, medical staff, board members, and other stakeholders as needed
• Serve as a liaison between executives and internal/external contacts, making independent decisions within scope
• Prioritize workload effectively to meet deadlines and operational needs

Required Qualifications

• High school diploma (proof of education required at submission)
• Minimum 3 years of experience in executive-level administrative support, including office and calendar management
• Strong organizational, communication, and time-management skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency with standard office and scheduling tools

Preferred Qualifications

• Certified Administrative Professional (CAP)
• Professional Administrative Certification of Excellence (PACE)

Work Environment

• Onsite role based in Irving, TX
• Professional office environment
• Collaboration with executive leadership and administrative teams

Additional Information

• This is a temporary W2 assignment with a defined start and end date
• Employment is contingent upon meeting client requirements, including verification of education

Job Type: Temporary

Pay: $20.00 - $26.00 per hour

Application Question(s):

• Do you have at least 3 years of experience providing executive-level administrative support, including calendar and meeting management?
• Are you able to work onsite in Irving, TX 75039 for the full duration of this temporary assignment (January 12, 2026 – April 4, 2026)?
• What is your level of experience managing executive calendars and resolving scheduling conflicts independently?
• Have you supported board-level or executive meetings (e.g., preparing agendas, coordinating logistics, taking and transcribing meeting minutes)?
• Do you have a high school diploma or equivalent and can provide proof of education?
• What administrative certifications do you hold?

Location:

• Irving, TX 75039 (Required)

Work Location: In person

Salary : $20 - $26