Accessioning Supervisor

Supervise daily accessioning operations, ensuring timely and accurate receipt, verification, and entry of incoming materials/items into the tracking or collections management system.

Assign, train, and monitor accessioning staff; set priorities, balance workloads, and provide coaching to meet productivity and quality targets.

Review accession records for completeness and compliance with internal standards, regulatory requirements, and/or professional best practices.

Establish and maintain accessioning workflows, SOPs, and quality-control checks to ensure consistency, traceability, and correct chain-of-custody.

Coordinate with internal partners (e.g., Curatorial/Collections, Lab/Repository, Records, Inventory, Shipping/Receiving, Quality, or IT) to resolve discrepancies, missing documentation, or condition concerns.

Ensure proper initial labeling, barcoding, numbering, and physical handling of materials, including adherence to preservation, safety, or biohazard protocols when applicable.

Conduct periodic audits and reconciliations between physical holdings and system records; lead corrective actions and process improvements.

Track and report key metrics (volume, turnaround time, error rates), identify trends, and recommend operational enhancements.

Support implementation and testing of system upgrades or new tools affecting accessioning, including staff training and change management.

Maintain a safe, organized work environment and enforce relevant security, confidentiality, and workplace safety policies.

Bachelor's degree in a relevant field (e.g., library/information science, museum/archives studies, supply chain, biology/biomedical sciences, or related discipline) or equivalent experience.

3 years of hands-on accessioning/receiving/intake, inventory control, collections management, or comparable operations experience, including at least 1 year in a lead or supervisory role.

Demonstrated knowledge of accessioning principles: documentation standards, numbering/identification systems, chain-of-custody, and quality assurance.

Proficiency with relevant tracking systems (e.g., collections management software, LIMS, ERP, or inventory databases) and strong data-entry accuracy.

Experience writing, maintaining, and training others on SOPs and workflow documentation.

Strong organizational and problem-solving skills, with ability to manage multiple priorities in a fast-paced environment.

Effective communication and collaboration skills across teams and levels, including conflict resolution and coaching.

Ability to perform detailed, repetitive work with high accuracy; strong attention to detail.

Comfort with basic reporting/metrics (Excel/Google Sheets or equivalent).

Ability to lift/move materials as needed and work in specialized environments (e.g., warehouse, cold storage, lab, secure collections), with appropriate PPE adherence if required.

Preferred: familiarity with relevant standards/regulations for the field (e.g., SPECTRUM, AAM/ALA best practices, ISO, CLIA/CAP, GMP/GLP, or similar), depending on organization type.