What are the responsibilities and job description for the Administrative Support position at St. Mary Magdalen Church-San Antonio?
Description
Employment Status: Full-Time*
FLSA Status: Non-Exempt (Hourly)
Schedule: ex: Monday – Friday 8 am – 4:30 pm / 40 hours per week
Reports to: Office Manager
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Medical, Dental, Vision, Life
- Employee Assistance Program
- Short-term/Long-term Disability
Summary:
The Administrative Support facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This includes OVASE volunteer training and recordkeeping, sacramental records, and scheduling of room facilities.
Position Responsibilities:
- Answers and transfers phone calls, screening when necessary
- Provides OVASE training for volunteers and maintains associated records.
- Recording, filing, and maintaining church sacramental records.
- Assists the Office Manager in scheduling the use of parish facilities.
- Maintains filing systems as assigned
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Requirements
Minimum Qualifications:
Education:
- High school Diploma or equivalent
- Associate’s degree preferred
Experience:
- At least four (4) years’ experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications;
- Must be detail oriented, organized, self-motivated, work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem solving skills.
This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.