What are the responsibilities and job description for the Communications Support position at St. Mary Magdalen Church-San Antonio?
Description
Employment Status: Part-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: 20 hours per week
Reports to: Office Manager
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Employee Assistance Program
Summary:
The Communications Support oversees the efficient operation of the assigned department by performing clerical and administrative tasks.
Position Responsibilities:
Meeting documentation: attend assigned meetings, take accurate and organized notes, prepare meeting notes, and distribute documentation to the appropriate individuals in a timely manner
Church bulletin management: coordinate the preparation, editing, formatting and publication of the weekly church bulletin. Collect announcements, ministry updates, event information and other submissions from parish staff and ministry leaders.
Communications Support: Assist with drafting, proofreading, and distributing parish communications, announcements and event notices to ensure information is clear, accurate and consistent with parish messaging.
Content Coordination: Follow established deadlines for bulletin submissions and other communications.
Collaboration: Work collaboratively with the pastor, parish staff, ministry leaders, and volunteers to gather information and support parish communications needs.
Confidentiality: Maintain discretion when handling sensitive meeting discussions and parish information.
Other administrative duties: as assigned by supervisor.
Requirements
Education:
- High school diploma or equivalent required; additional education or training in communications, business administration, or office administration preferred.
Experience:
- Customer service experience
- Bilingual in Spanish and English
- Experience with computer software and Microsoft Office Applications
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Qualifications
- Strong written communication, proofreading, and organizational skills.
- Proficiency in Microsoft Office applications, including Word and Outlook; experience with Publisher, Canva, desktop publishing, or church bulletin software is preferred.
- Ability to take clear, accurate meeting notes and prepare professional meeting minutes.
- Strong attention to detail and the ability to manage multiple assignments and meet recurring deadlines.
- Ability to communicate professionally and courteously with clergy, parish staff, ministry leaders, and parishioners.
- Ability to work independently while following established parish procedures and direction.
- Demonstrated commitment to confidentiality, professionalism, and service in a Catholic parish environment.
Preferred Qualifications
- Previous 2-3 experience in administrative support, communications, publishing, or a parish office.
- Familiarity with Catholic Church terminology, liturgical seasons, parish ministries, and church activities.
- Experience coordinating publications, newsletters, calendars, or digital communications.
This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.