Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. This role requires a versatile individual capable of managing various tasks including office management, vendor relations, and team coordination. The ideal candidate will possess strong communication and organizational skills, with experience in office administration, bookkeeping, and human resources. The Office Administrator will play a key role in supporting the team, managing schedules, and maintaining efficient office workflows to foster a productive work environment.

Responsibilities

• Manage daily office operations, including front desk duties and multi-line phone systems
• Oversee calendar management and schedule appointments for staff and executives
• Coordinate event planning and logistics for company meetings, training sessions, and special events
• Supervise administrative staff and provide training & development opportunities
• Handle vendor management, including negotiating contracts and maintaining supplier relationships
• Oversee human resources functions such as onboarding, payroll processing, and employee records management
• Maintain bookkeeping records using QuickBooks or similar accounting software
• Assist with budgeting, expense tracking, and financial reporting
• Ensure filing systems are organized and up-to-date for easy retrieval of documents
• Manage medical office operations if applicable, including patient scheduling and record keeping
• Support office management tasks such as supply ordering, facility maintenance coordination, and policy implementation
• Uphold professional communication standards with clients, vendors, and team members through phone etiquette and clear correspondence

Skills

• Proven experience in office administration or related roles with strong clerical and organizational skills
• Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
• Experience in event planning, vendor management, and human resources functions
• Strong communication skills with excellent phone etiquette
• Ability to supervise teams effectively while fostering a collaborative environment
• Skilled in bookkeeping, payroll processing, budgeting, and office management software
• Capable of managing multiple priorities efficiently in a fast-paced environment
• Experience in medical office management is a plus but not required
• Demonstrated ability to handle confidential information with discretion
• Strong organizational skills with attention to detail and problem-solving abilities

This position offers an engaging opportunity for a dedicated professional to contribute to the efficient operation of our organization while developing their skills across various administrative functions.

Pay: $15.00 - $15.01 per hour

Expected hours: 25.0 per week

Work Location: In person

Salary : $15 - $15