Administrative Coordinator

St. John Neumann Catholic Church is dedicated to its vision of being a beacon of light that draws people home. We seek to create a place of worship and refuge, sharing the love of Christ with all, and building a community that is engaged, on mission, and glorifying to God. St. John Neumann's core values are Faith Fueled, Generous Love, and Radical Hospitality. We seek to embody them as a staff and encourage them in and beyond the pews.

Ministerial Character

The Pastor is the visible principle and foundation of unity at St. John Neumann, which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

The Disciple Development team partners with all staff and volunteers to foster spiritual maturity and intentional discipleship through relational ministry, faith formation programming, sacramental preparation, and outreach opportunities. The team encourages people from diverse walks, and at every point in their lives, to know the love of Christ and the freedom that comes from following His will.

Job Summary

As an integral member of the Disciple Development team, the Administrative Coordinator serves as the first point of contact for parishioners and guests who seek to learn more about faith formation opportunities at St. John Neumann. The Administrative Coordinator reports to the Director of Disciple Development and helps extend the ministries of the youth, middle, high-school, and adult ministry evangelists by fulfilling a number of crucial responsibilities, including setting up and managing registrations, coordinating ministry events, and assisting with volunteer recruitment, faith formation programs, and other important tasks, as assigned.

Requirements:

Essential Job Duties

• Manage registrations and maintain accurate attendance records for catechesis and sacramental preparation through Ministry Platform (including youth and adult programs, First Reconciliation, First Holy Communion, High School Confirmation, Adult Confirmation, and OCIA)
• Gather necessary documentation and update sacramental records, in partnership with the Parish Experience Coordinator, for those participating in faith formation programs at the parish.
• Coordinate Disciple Development classes, events, retreats, and Vacation Bible School, partnering well with members of our Discipleship, Business Operations, and Parish Experience Teams to provide a seamless execution.
• Schedule reservation of meeting spaces on campus through E-Space
• Review website content once per quarter for accuracy and coordinate necessary updates with ministry and communications team members.
• Publicize events using existing tools, including Ministry Platform and e-Catholic Web design.
• Support youth and adult ministers in their efforts to recruit, train and celebrate volunteer core team members and catechists.
• Serve as one of the EIM (Ethics and Integrity in Ministry) site administrators for the parish. Monitor and facilitate EIM compliance for Disciple Development volunteers.
• Participate fully in team meetings and functions, as an integral member of the Disciple Development Team.
• Provide General office and administrative support, including research, e-mail communications, newsletters, nametags, attendance sheets, etc.
• Help children's youth minister prepare spaces and materials for Sunday morning Children's Faith Formation, Children's Liturgy of the Word, Wednesday evening Family Faith Nights, and Friday evening Family Fun Nights.
• Serve, at times, as a substitute catechist in the classroom.
• Assist with Vacation Bible School, specifically in the areas of registration, volunteer coordination/management, training, ordering supplies. Support the Children's Youth Ministry Evangelist with any VBS tasks required.
• Other responsibilities, as assigned by the Director of Disciple Development
• This position is a full-time hourly role that requires the ability to work at the parish on Sundays from 8:30 am – 12:30 pm) and until 7:30pm on Wednesday evenings during the school year. Some additional weekend and evening hours to support retreats and special events may also be required.

Knowledge, Skills and Abilities

• Strong attention to detail, organizational skills, and time management. Ability to prioritize tasks and meet important deadlines.
• Proficient in the use of database management tools. Experience with Ministry Platform preferred.
• Strong computer skills, including the use of Microsoft Outlook, Office 365, and Teams. Knowledge of Canva preferred.
• Ability to update and maintain websites. Knowledge of e-Catholic preferred.
• Committed to the mission, vision, and values of St. John Neumann.
• Embody a friendly, positive growth-mindset and spirit of teamwork and collaboration.
• Ability to appropriately represent the parish to those who call, write, or visit. Excellent oral, written, and interpersonal skills.
• Ability to honor and maintain confidentiality
• Able to adjust to changing priorities.
• Knowledge of the structure and basic teachings of the Roman Catholic Church; Practicing Roman Catholic preferred.

Minimum Qualifications

• High School graduate and/or equivalent four years of relevant professional office administrative work experience required.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. Initial training must be completed within 30 days of hire.

Working Conditions

• May be required to lift, move, or carry objects of up to 20 pounds.
• Work in the classroom may require standing, walking, sitting, and bending