What are the responsibilities and job description for the Staff Accountant position at St. Barnabas Senior Services (SBSS)?
OUR MISSION: St. Barnabas Senior Services (SBSS) is to empower a diverse community of older adults to Live Well, Feel Well and Age Well in the community with dignity and respect.
JOB SUMMARY: The Staff Accountant will provide support to the Director of Finance/Controller to ensure that all financial and accounting functions are completed in a timely manner with a very high degree of accuracy. The Staff Accountant is responsible for managing all of the agency’s accounting functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assists in developing and maintaining adequate internal controls and alerts the Director of Finance/Controller of possible deficiencies or areas of improvement.
- Establishes a month end accounting calendar to ensure proper end of month closing activities.
- Assists in the month end close process.
- Manages fixed asset schedule, depreciation schedule, prepaid schedules and cost allocation plan.
- Records payroll journal entries and adjusting/reclassification journal entries.
- Prepares the monthly billing to various Government agencies and Foundations.
- Tracks and monitors expenses and proper expense allocations across multiple Government and Foundation grants.
- Prepares annual 1099-MISC.
- Prepares daily deposits of donor contributions including cash, checks, credit cards and EFT’s; posting of daily deposits to the general ledger; maintaining cash receipt files.
- Processes semi-monthly Payroll and all Payroll related transactions.
- Reconciles all bank, credit card, and investment accounts on a monthly basis.
- Reconciles donor database with accounting database.
- Assists with annual independent audit and other state and local program reviews/audits.
- Participates in special finance/accounting projects as assigned by the Director of Finance.
- Maintains the chart of accounts, accounting files, records, and documentation.
- Back up for the Director of Finance in their absence, which includes but not limited to handling vendor inquiries, bank inquires and other inquiries from various funding sources.
EDUCATION/TRAINING/EXPERIENCE:
- Bachelor’s degree from an accredited institution in accounting.
- Two to Three years accounting experience preferred in a nonprofit organization.
- Knowledge of GAAP for non-profit organizations and best practices in non-profit accounting.
- Proficiency with Sage, Quickbooks, or other fund accounting software.
- Proficiency in Microsoft Office with advanced knowledge of Excel including vlookups and pivot tables.
- 10-key proficiency.
TECHNICAL AND PERFORMANCE SKILLS:
- Excellent organizational, problem-solving, time management, project management and communication skills.
- Consistently makes decisions in keeping with organizational values, supervisor’s direction and common sense.
- Sets high standards of performance for self and assumes responsibility and accountability for successfully completing assignments or tasks.
- Maintains confidentiality and earns others’ trust and respect through consistent honesty and professionalism in all interactions.