Administrative Assistant

St. Anthony Catholic School is seeking a highly motivated, organized, and welcoming professional to fill our Administrative Assistant position for the 2026-2027 school year. The ideal candidate will be deeply committed to our mission and core values of academic excellence, faithful service, and love for all Christ's children. Fluency in both Spanish and English is highly preferred to ensure clear and inclusive communication with all of our families.

As the primary point of contact for our school community, you will create a positive, engaging, and collaborative front office environment. In this role, you will support school administrators, faculty, and families, ensuring smooth daily operations while seamlessly integrating Christian values into your daily interactions.

Essential Duties & Responsibilities

• Front Office Hospitality: Greet and assist visitors, parents, and students with warmth and professionalism, serving as a joyful ambassador for the school.

• Administrative Support: Assist school administrators and counselors with essential clerical duties, including answering phones, managing correspondence, and organizing files.

• Financial & Record Management: Manage school financials, including processing purchases, handling purchase orders, maintaining accurate credit card logs, and managing staff employment records.

• Communication & Collaboration: Partner closely with school leadership and faculty, maintaining open and effective communication with families to support a connected school community.

• Mission Integration: Actively support the Catholic mission of St. Anthony, model Christian values, and participate in school liturgies and community events as needed.

• Compliance & Safety: Maintain a safe, organized, and confidential office environment, ensuring all student and staff records are kept in accordance with school, diocesan, and state guidelines.

Job Requirements & Qualifications

• Mission Alignment: Embrace the mission of Catholic education, exemplify Gospel values, and believe in building positive relationships with students, families, and colleagues.

• Skills & Experience: Strong written and verbal communication skills; excellent organizational abilities with a proven track record of managing multiple office priorities.

• Technical Competence: Proficiency in basic office technology, Google Workspace/Microsoft Office tools, and school communication platforms.

• Compliance: Must successfully pass a national criminal background check, fingerprinting, complete the Iowa mandatory reporter training for child abuse, and complete diocesan safe environment training (VIRTUS) prior to employment.

• Physical Demands: Standard office environment tasks, including prolonged sitting, typing, walking through the facility, and occasional lifting of office supplies up to 25 pounds.

How to Apply

Interested applicants should submit the following documents to Denise Mulcahy at dmulcahy@dmdiocese.org:

• Cover Letter

• Resume

• Three letters of recommendation