What are the responsibilities and job description for the PowerSchool & FACTS Coordinator position at St. Ambrose School?
Part-Time PowerSchool & FACTS Coordinator
Saint Ambrose Catholic School
Annandale, VA | Catholic Diocese of Arlington
Saint Ambrose Catholic School, part of the Catholic Diocese of Arlington, seeks a Part-Time PowerSchool & FACTS Coordinator to support student information systems, enrollment data, billing, and compliance. This role is critical to the smooth operation of the school and works closely with the Principal, office staff, and faculty.
Responsibilities
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Serve as primary administrator for PowerSchool, including student records, scheduling, attendance, grading, report cards, and transcripts
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Manage FACTS, including tuition, billing, financial agreements, and family account support
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Support enrollment, re-enrollment, onboarding, and withdrawals in PowerSchool and FACTS
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Maintain compliance with diocesan and state reporting requirements
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Provide PowerSchool and FACTS support and training to faculty and staff
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Generate reports and data to support academic, enrollment, and operational needs
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Ensure accuracy, confidentiality, and integrity of student and family data
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Serve as a point of contact for families with PowerSchool- and FACTS-related questions
Qualifications
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Minimum 3–5 years of experience working with PowerSchool and FACTS
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Prior experience in a similar role at another school (required)
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Strong organizational skills and attention to detail
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Excellent communication and interpersonal skills
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Ability to work independently and proactively
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Fluency in Spanish preferred to support our Spanish-speaking parent community
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Familiarity with Catholic school operations and diocesan reporting preferred
Position Details
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Part-time position
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Schedule and hours to be determined
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Reports directly to the Principal
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On-site presence preferred; limited remote work may be considered
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Compensation commensurate with experience
Application Instructions:
Interested candidates should submit a resume and cover letter via SchoolSpring or to principal@stambroseschool.org.