What are the responsibilities and job description for the Executive Assistant position at SSi People?
Job Title: Executive Assistant - Floater
Location: Menlo Park, California (On-site)
Job Summary: We deliver essential administrative and executive support to teams in a fast-paced office environment. Our team manages confidential information and provides coverage to multiple executives, ensuring seamless operations and exceptional service.
Responsibilities
- Provide back-up support to various teams, assisting executives with a wide range of administrative and executive-related tasks while ensuring timely and accurate execution.
- Deliver afternoon coverage at the main reception desk on a rotational basis and offer support to junior executives as needed.
- Review and prioritize incoming mail and email, compose and finalize correspondence, manage calendar logistics, coordinate meetings and events, and handle travel planning and expense reporting.
- Act as a liaison with portfolio organizations, investors, guests, and all personnel, demonstrating professionalism, discretion, and adherence to organizational values.
Required
- Four plus years of experience providing executive administrative support.
- Experience working in the Financial Services industry highly preferred.
- Ability to manage highly sensitive and confidential information with complete discretion.
- Extensive experience in calendar management, organizational tasks, and handling a high volume of work with strong multi-tasking and prioritization skills.
- Excellent written communication, research, and critical thinking abilities, along with proactive judgment and team-oriented mindset.
About SSI People: With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.
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