Executive Assistant

Job Title: Executive Assistant

Location: Cambridge, Massachusetts (Hybrid)

Job Summary: We are seeking a proactive team member to deliver top-tier administrative support for a high-performing Meetings & Congresses group. Our team is looking for someone highly organized to coordinate day-to-day operations and ensure seamless execution of strategic initiatives across multiple projects.

Responsibilities

• Provide comprehensive administrative support to team projects and operational workstreams, coordinating calendars and team logistics as needed.
• Schedule and organize in-office meetings, including managing room bookings, logistics, materials preparation, and internal team communications.
• Maintain and update team trackers, support purchase order and invoice management, and assist with preparation of budgets and planning materials.
• Assist with onboarding logistics for new team members, support process documentation, and liaise with internal stakeholders to ensure alignment on deliverables and timelines.
  
  

Required

• Minimum of 5 years of experience providing administrative support in fast-paced or high-visibility environments, with preference for life sciences, operations, events, or project-based teams.
• Bachelor’s degree or equivalent professional experience is required.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams) and collaboration platforms such as SharePoint.
• Strong organizational skills, the ability to manage multiple priorities, high attention to detail, strong communication and interpersonal abilities, and the capacity to work both independently and collaboratively.
  
  

About SSI People: With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.

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