Administrative Assistant

Description:

At Squire, we are passionate about helping our clients succeed through exceptional service, innovation, and collaboration. We believe our people are the foundation of that success, and we're committed to creating an environment where employees can grow, contribute, and thrive.

We are seeking a detail-oriented Administrative Assistant to join our team in St. George, Utah. In this role, you'll provide administrative support to our Audit practice, helping our professionals stay organized, meet client deadlines, and deliver an exceptional client experience.

This position is ideal for someone who enjoys keeping projects on track, solving problems, working collaboratively, and supporting a fast-paced professional team.

Responsibilities: 

• Coordinate administrative support for audit engagements, helping teams stay organized and meet important deadlines.
• Assist with scheduling client engagements, department meetings, training sessions, and firm events.
• Support the monthly billing process, including preparing invoices, monitoring collections, and corresponding with clients as needed.
• Prepare, edit, and maintain department templates, reports, forms, and client communications to ensure accuracy and consistency.
• Organize and maintain department records while ensuring compliance with firm retention policies and confidentiality standards.
• Provide administrative support to managers and partners, including project coordination and special assignments.
• Collaborate with other administrative professionals to provide coverage, share workloads, and support firm-wide initiatives.
• Identify opportunities to improve administrative processes and contribute to a highly efficient team environment.
• Maintain strict confidentiality of client and firm information.
• Assist with travel bookings.

Qualifications:

• Associate degree preferred; equivalent professional experience will also be considered.
• Previous experience as an Administrative Assistant, Executive Assistant, or in another professional administrative support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Ability to quickly learn new technology and office systems.
• Professional judgment, discretion, and commitment to confidentiality.
• Dependable, punctual, and committed to delivering high-quality work.